Cruise Costs

The Science party is financially responsible for any costs that are incurred on behalf of and directly related to the science programs. The Chief Scientist and co-PI’s are responsible for any costs that are incurred by members of their respective groups. WHOI will charge the appropriated science party for costs incurred on behalf of and directly related to the science programs.

These expenses also include, but are not limited to, costs billed to us by the agent to specifically support the operations such as:

Expenses of required foreign observers
Air fares for unexpected travel
Taxi fares
Rental cars
Embarking/Debarkation fees in foreign ports
Shipping and handling charges for science equipment
Commercial crane or forklift service
Stevedores
Purchases of supplies (gases, chemicals, etc.)
Satellite communication charges
Medical expenses
Services for repair of science equipment
Customs clearance document fees (AMS-Automated Manifest System)
Small boat charters requested by science party

Please reach out to the R/V Science Coordinator if you have questions about these types of expenses and how they relate to your cruise planning.

Normal costs for staging, lab preparation and loading of science gear in Woods Hole will be paid for through the technician daily rate. Science programs are not charged directly for loading/unloading costs unless unusual efforts or costs are required, such as hires of large cranes, unusual preparation efforts, etc. When outside costs are incurred for these efforts in ports other than Woods Hole, the science party will be charged.

For PIs and participants of the Woods Hole Oceanographic Institution (WHOI), you should provide us with the WHOI Project Number that you would be using to cover your expenses. Also, you should advise us of the names of all of the participants authorized to charge expenses to this Project Number. Any participants from WHOI or other institutions that will not be covered under your Project Number should follow the procedures for providing us with Purchase Orders or Credit Cards as outlined above.