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Procurement Staff by Function

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Accounts Payable MS#1
Name Position Responsibilities Phone/Fax Email Address
Paula Ainsworth Senior Administrative Assistant  II Responsible for general office management, Procurement help desk, training presentations, processing major bid documents, maintaining auditable records of procurement files, data input into ERP system for Payables activity  (508) 289-2371
Fax: (508) 457-2192
 painsworth@whoi.edu
Suzanne Bolton Procurement Systems Assistant Responsible for invoices related to purchase orders, stock room orders and sub-contracts and non-po related invoices. Performs maintenance of vendor master including, address updates and additions. Contact for Accounts Payable and Bi-tech related system issues and troubleshooting. Acts a back-up to System Coordinator. (508) 289-2372
Fax: (508) 457-2192
sbolton@whoi.edu
Paula Cloninger  Procurement Systems Coordinator The Coordinator handles and coordinates all aspects of the Procurement System/Process; ensures system integrity, process assurance, analysis/testing and continuous operations.  Serves as Supervisor for  the payables team and payables processing for the institution. The Position has an interest in owning and improving current administrative systems necessary to the success of the organization. (508) 289-2664
Fax: (508) 457-2192
pcloninger@whoi.edu
Colleen Tuson Reimbursement Facilitator I Shared responsibility for the audit & data entry of all Request for Payments to VISA, Non PO related RFP’s and Travel Reimbursements. Reconciliations of corporate card statements & travel accounts as needed. Credit Card Program Manager. (508) 289-3267
Fax: (508) 457-2192
ctuson@whoi.edu
Mary Ann White Reimbursement and Travel Services Coordinator

Serves as an authoritative source of information for the Reimbursement, Travel and Meeting  Services. Supervises the Reimbursement Travel and Meeting Services Team. Responsible for overseeing the Corporate/On-line Purchasing Card Program, all travel and non Purchase Order related reimbursements.

(508) 289-3541
Fax: (508) 457-2192
mwhite@whoi.edu
Purchasing MS#1 
Name Position Responsibilities Phone/Fax Email Address
  Procurement Manager Oversees functions within Procurement department    
Veta Green Technology Systems Procurement Representative Responsible for purchasing and payable of Computer Equipment, peripherals, enhancements and software, telecommunications equipment and Audio Visual Equipment, and Contract for services that relate to commodity responsibilities.  Responsible for purchasing and payable of Laboratory Equipment, Supplies and Chemicals.   Responsilbe for Spring Water, Cell Phones, and contract for services related to commodity responsibilities. (508) 289-2376
Fax: (508) 457-2179
vgreen@whoi.edu
Richard Lovering Facility Procurement/Office Specialist Procurement Representative Responsible for purchasing of WHOI Facility related products and services to include maintenance, repair, and operational supplies, raw material, sub contract machining, related outside services including plating, anodize, hard coating, etc. Hardware supplies for trade shops, pest control,  etc., office equipment, (supplies & furniture), and contracting for services that relate to the commodity responsibility. (508) 289-2667
Fax: (508) 457-2179
rlovering@whoi.edu
Sophia Lee
Electronics Procurement Representative Responsible for purchasing of Electronics and Oceanographic.  Responsilble for Diving Equipment, Safety Products, Graphic related products, Library products , Printing products and Publications. (508) 289-2375
Fax: (508) 457-2179
slee@whoi.edu
Sandra Sherlock
Senior Procurement Representative Responsible for assisting the Marine Operations group in developing procurement specifications, selecting supplier markets, maintaining appropriate business relationships with the Institution's vendor base and processing procurement documentation including bids, Purchase Orders and Accounts Payable certificates. Additionallly, will also assist  in all major contract development; and will act as the Procurement staff supervisor in the absence of the Director. (508) 289-3249
Fax: (508) 457-2179
ssherlock@whoi.edu
Property MS#1
Timothy Schorer Property Officer   508-289-2968  tschorer@whoi.edu


Last updated: July 18, 2014
 


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