Employee Group Training Facility:
Groundrules for Use
1. Access and security: The Group
Training Facility (GTF), Clark 141, is generally kept locked. It
is the responsibility of the Instructor for each class to be certain
the room is secured when departing at the end of each class day.
The key can be obtained from and left with either Gail Caldeira
(Clark 150) or the CIS Help Desk (Clark 148) - turn left when exiting
the GTF and both 148 and 150 are located on the right side of the
corridor. 2. Breaks: It is the responsibility
of the Instructor to be certain that class participants are aware
that they are located in the midst of office space. Therefore, when
breaks are taken, conversation and related noise must be kept to
a minimum outside the training room. In particular, please note
that Clark 145A (adjacent to the GTF) is NOT to be used as a break
room. The main lobby on Clark 2 has space and seating for breaks.
Class participants who would like to go outside the building may
exit Clark 1 through the library reading room to the right of the
stairs.
Class participants may obtain soft drinks and snacks at the vending
machines located to the right as one exits the GTF. Rest rooms are located
if one turns left just past the vending machines and then takes an immediate
right into the Clark East corridor. For a light, relatively inexpensive
lunch, the Buttery in Fenno House is just a short walk from Clark. Exit
out the west end of the building and proceed up the two flights of stairs,
past the Fye Lab (on the left) to Fenno House. The Buttery is open for
lunch from 11:45 to 1:30.
Beverages and snacks can be made available in the GTF via the Services
department if a charge number is furnished at the time the training reservation
is made. Alternatively, a coffee pot and paper cups will be available for
any group choosing to furnish its own coffee.
For the foreseeable future, while not encouraged, food and beverages
will be allowed at the workstations. However, class participants must be
advised that any resulting damage to equipment will be their financial
responsibility. This practice will remain in effect until the first orange
juice is spilled on a keyboard :-) The instructor is responsible for insuring
that the room is returned to classroom-ready condition and closing down
the facility before vacating.
3. Room setup and lighting: The
room is designed for flexibility. The chairs are adjustable. The
height of the tables is adjustable to allow for wheelchair accessibility.
Depending upon the instructor's preference, the workstation tables
can be either facing the front of the room or facing the walls.
When facing the walls, there are work tables available for the center
of the room. PLEASE NOTE that these are the only two permissible
arrangements for the tables and most importantly, when moving the
tables from one configuration to the other, PLEASE be certain that
the network connection into the wall is unplugged and then re-plugged
once the tables have been reconfigured.
There are separate light switches controlling the lights in the front
and in the back of the room. The rear light switch is to the right of the
doors as one enters the room. The front light switch is behind the pull
down screen.
4. Setup: The GTF is equipped with
both PC's and Macintosh computers. The standard software installed
on the machines and maintained by the Training Office includes Microsoft
Office 97 and Netscape 4.0. Any other software configurations
are considered custom and must be installed and tested in advance
of the session. Assistance in setting up the software is provided
by CIS department personnel at the request of the Training Coordinator.
Networks: Since the
GTF has a stand-alone network hub, you may be connected or not connected
to the WHOI network as appropriate. If you require access to the
WHOI network, this should be indicated when you request use of the
GTF.
Software: If the session
will be using software other than the standard configuration, this
must be noted in the request to use the Facility and arrangements
for installation must be made at least one week in advance of the
class. If the software is difficult to install or has a large
number of setup options, lead-time of two weeks is recommended.
In addition, the class sponsor should run a live test of the software
either the evening before or early in the morning the day of the
scheduled training.
5. Training time pay: Please note
that WHOI is subject to the Fair Labor Standards Act and as such
must abide by the Act's overtime and adequate meal time provisions.
These issues must be dealt with at the department level and instructors
are cautioned not to give advice about payment for time in training
to class participants. Questions regarding these issues should be
directed to the supervisors and the Human Resources Office. 6. Help: Should you
have equipment problems or require other assistance during your
training session, do not hesitate to contact the CIS Help
Desk in Clark 148, x2439. If your training session is being conducted
outside of typical business hours, leave your request for help on
the Help Desk voice mail system. CIS personnel are available by
beeper and will be contacted as soon as possible.
7. Communication with the GTF: The
phone number in the GTF is 289-3527. It is in the best interest
of all participants that this phone be used only for urgent or emergency
calls. There is another telephone located to the left of the beverage
machines in the corridor outside the GTF. To phone within the Institution,
one simply dials the four digit extension of the person to be contacted.
In order to phone outside the Institution, dial "9" and wait for
the next dial tone. Messages also can be left with the CIS Help
Desk at 289-2439. Such messages will be delivered or the instructor
will be advised about the message during a break period. In addition,
an analog phone line is available upon request when reserving the
room.
Any comments or suggestions regarding these groundrules should be made
via email to training@whoi.edu.
 WHOI
Staff Training and Development
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