The 10th ONR/MTS Buoy Workshop 2014

We again invite manufacturers and distributors of components and instrumentation for oceanographic buoy systems to exhibit at the workshop and display and discuss their products. Interaction between the workshop attendees and these organizations prove to be beneficial to both. We welcome exhibitors again this year; their areas will be available for visits and exchange during breaks.

The Exhibitor fee for display tables is $325. Exhibitors must register for the workshop before registering for a table and must attend the presentations. Application deadline is Sunday, February 2, 2014.

Exhibit Material Shipping and Receiving Instructions
Exhibitors can either ship directly to their hotel (contact hotel for any charges incurred) or ship boxes to the Town and Country to arrive no more than two (2) days prior to the first event date. The Hotel will not charge for storing materials for up to three days prior to the pickup date of packages. Hotel porters will assist in moving these materials to the function room at no charge.

Extra charges will apply to over-sized boxes and crates. Any Package Room questions can be directed either to Niki Gagliano n.gagliano@towncountry.com (+1 619-908-5011) or the Package Room directly, +1 619-291-7131, ext. 3956

It will be the responsibility of the exhibitor to make arrangements for return shipment through the Hotel Package Room or directly with the carrier. The Hotel can assist in returning shipments provided the exhibitor has properly packaged and addressed all packages accordingly. It is also the exhibitor’s responsibility to fill out all commercial invoices required for shipments outside of the US. The Town and Country does not assume responsibility for damage to, or loss of, any merchandise or article brought into the hotel facility.

Packages and Deliveries
Shipping fees are payable by credit card. Packing supplies will be provided, if available, for a fee to be determined by the hotel. A service charge will be posted to the individual’s account for Package Room services rendered to all guests, non-guests and exhibitors. These charges are in addition to the regular freight charges imposed by UPS, RPS, Airborne or any other Service Lines and are subject to change without notice as determined by the hotel. Hotel policy does not permit employees to pack guest shipments.

Receiving (Includes accepting, signing for, entering in log book, handling and moving pieces, boxes, crates, pallets, materials):

Shipping prices are as above (Includes collecting, retrieving, packing, tagging, recording and shipping out pieces, boxes, crates, pallets). Storage: 3 free days, then $25.00 per day, per shipment.

C.O.D. Deliveries must be paid in cash by recipient at the time of delivery otherwise will be refused.

Please be sure that all information below appears on your shipping label before mailing your material to the following address:

Exhibit Location
Exhibits are scheduled to be located in the hotel's Regency Ballroom and exhibitors will be allowed to set up their display between 3:00 and 9:00 pm on Monday, March 3, and from 6:00 am – 7:30 am on Tuesday, March 4. Teardown will be between 12:00 pm and 2:00 pm on Thursday, March 6. Please be respectful and limit noise during these periods due to other events that may be taking place. The Workshop Committee retains the right to maintain standards of appearance in the best interest of the Workshop and the Exhibitors. The Hotel does not permit the hanging of posters, announcements, etc., on the walls or furniture. Gummed promotional stickers or labels are not allowed.

Exhibitor Terms and Conditions
All exhibitors must sign and return the Terms and Conditions when submitting their registration. This can be either faxed to +1 508-457-2194 or emailed to jrizoli@whoi.edu