Operations & Finance

For Suppliers

The following forms are required for all entities. Once completed please submit them (via e-mail) to Procurement@WHOI.edu

Vendor Application Form

If you are vendor working with WHOI, you MUST complete the vendor application form and related IRS forms prior to any transactions with WHOI.

ACH is our preferred method of payment to payees holding "domestic" bank accounts in the United States.   Please include ACH banking details and remittance email on the form.

We also ask for these forms when we refresh our databases or, discover a discrepancy in your file.

Form W-9 (pdf)

Form W-9, Request for Taxpayer Identification Number (TIN) and Certification

Use this form to provide your correct TIN to the person who is required to file an information return with the IRS to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA.

Form W-8BEN (pdf)

Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding

Give this form to the withholding agent or payer if you are a foreign person and you are the beneficial owner of an amount subject to withholding. Submit Form W-8BEN when requested by the withholding agent or payer whether or not you are claiming a reduced rate of, or exemption from, withholding.

Form W-8BEN-E (pdf)

Form W-8BEN-E, Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)

This form is used by foreign entities to document their status for purposes of chapter 3 and chapter 4, as well as other code provisions.