Registration/Travel & Lodging

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Related Files

» Travel Reimbursement Form

» DI-2000 form
USGS employees must complete an electronic DI-2000 form prior to the start of the travel.  On this form they would list the location, dates, meeting title, name of organization covering the cost,  what they will be covering and a cost estimate.  This gets electronically sent to the USGS Ethics Office and approved.  The Government traveler would have a travel authorization issued (to cover them for being on official travel), then when they return to their official duty station, they would submit  a travel voucher to be reimbursed for any expenses that were not paid directly by the organization.  Typically, the organization could directly cover the airfare, hotel, some meals.  Any other charges would be filed on their travel voucher. 

Related Links

» Inn on the Square

» Bus Schedule from Logan Airport

» Restaurants in Woods Hole


Travelers must reply to the invitation by November 10, 2010 to have travel expenses reimbursed by WHOI.

To Register and Secure Travel and Hotel Accomodations

To register, please contact Wendy Huntington at (508) 289-2763 or Wendy will provide you with the information you need to purchase a plane ticket through WHOI's travel agency.  Hotel accommodations for the Inn on the Square will be handled via guest list with the hotel and Wendy can add you to the list.  Plane tickets, hotel accommodations and many of the meals will be paid for directly by WHOI.  Please be prepared with the following information when you contact Wendy:

  • Dates of travel
  • Mode of travel
  • Dietary needs
  • Hotel room preferences
  • If you are a Federal employee or a contractor

If you are a NOAA or USGS employee
, you will need the following information to complete a Gift/Bequest or DI-2000 form:
  • Hotel rate:  $65 per night + 6.30 in tax = $71.30
  • Estimated amount WHOI will spend on meals for all three days is $59.50 per person
  • Flight:  Travel agency can let you know at the time of booking
*To be reimbursed for any workshop related expenses not paid for by WHOI in advance, e.g., tax, taxis, parking, etc., you must submit to your agency a travel voucher and original receipts.

**An electronic copy of the DI-2000 form can be found on the right side of this page.

If you are a contractor, after you have returned home and have all your receipts, please fill out the Travel Reimbursement form (file attached) and with your original receipts for parking, buses, meals, taxis, etc. mail to Wendy at the address below.  You will be reimbursed.  Please note it is important that you list on the form the correct mailing address to send your reimbursement check to and your social security number in the "Employee #" box.

Wendy Huntington
Woods Hole Road
Woods Hole, MA  02543

Links to area restaurants, bus schedules and the Inn on the Square can be found at the upper right side of this page.


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Last updated March 14, 2011
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