This lab operates as a facility (cost center) that is financially supported primarily through user fees. Expenses such as salaries and benefits, expendables (argon, torches, cones, etc.) and repairs are all charges that must be covered by user fees. Note that the reduced "weekend" rate is for internal (WHOI) users only.
For 2014 the daily fees will be:
Respective fees for 2013 were (top to bottom): $1470, $1240, $1000, $110, $110, $325.
We need to charge users who are operating the mass spectrometers beyond 2 am a "Night Ar " charge to cover the cost of gases used during very long analytical sessions.
We are also charging users for the use of the 193 nm eximer laser ablation system (since 2010). Repairs to this system are potentially expensive and we need to financially prepare the cost center for such events.
There is no overhead charged on salaries at WHOI instrumental facilities (cost centers). However, there is currently (2012) a ~$113,000 annual "Space Charge" based on floor area of the labs. While new (2007) accounting rules allow us to transfer deficits and surpluses into the new financial year, we do attempt to balance the yearly budgets by tracking their status throughout the year and adjusting the user fees and discretionary expenses in small increments to acheive this goal.
The worst case scenario is a major breakdown of one or more of the mass spectrometers requiring service visits which can result in tens of thousands of dollars in charges that can't be budgeted for and will force us to adjust user rates during the year.
How Billing Works
Within WHOI, each day*of analyses on either the Element2 or the Neptune must have a valid WHOI project number to cover charges. At the end of every month, we submit a balance sheet to accounting listing the project numbers used for that month.
Guidelines For Projects Outside of WHOI
Please do acknowledge the use of the WHOI ICPMS Facility in your publications and presentations. The U.S. National Science Foundation and WHOI are supporting the facility financially, and our skilled operators appreciate seeing their contributions acknowledged. We therefore recommend the following sentence for the "Acknowlegements" section of your publications:
"We acknowledge the use of the NSF-supported WHOI ICPMS facility and thank [Gretchen Swarr, Jerzy Blusztajn] for their assistance"