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The Cooperative Institute for Climate and Ocean Research (CICOR), a
Joint Institute between WHOI and NOAA allows WHOI to submit proposals
to NOAA through the Cooperative Agreement # NA17RJ1223. The submission
of CICOR proposals follows very similarly to the regular WHOI proposal
submission process with the distinctions outlined below. If there are
any questions regarding the CICOR proposal submission process, please
contact Patricia White at ext. 2779 or email@example.com.
1. WHOI Grants
WHOI Grants Program has provisions for the special CICOR overhead
rates. Be sure to select CICOR when preparing a proposal in WHOI Grants.
2. End Date
Since the current cooperative agreement ends 30 June
2009 proposal budgets for periods beyond this date should indicate in
the budget information section that the portion of the work beyond this
date will be funded via another mechanism, for example, a new
cooperative agreement or a straight WHOI grant, and is provided for
sentence should be included in the Budget Infomation of all CICOR
proposals that have end dates beyond June 30, 2009:
is being requested that if awarded this grant be made under the
Cooperative Agreement #NA17RJ1223. Because this cooperative agreement
has an official end date of June 30, 2009, any time beyond that date
will be funded via a different mechanism to be determined at a later
date. For example, the mechanism used to fund the out years may be
another cooperative agreement, if one is established between NOAA and
WHOI, or a straight grant directly with the Woods Hole Oceanographic
Institution. Though information on out-years may be included in this
proposal, it is being provided for information only.
3. Copy Request
Please send a pdf version of the final proposal to firstname.lastname@example.org and indicate on the green sheet that a paper copy be sent to Patricia White, CICOR Administrator at MS 29.
4. CICOR Information Page
CICOR proposals must include a CICOR Proposal Information Cover Letter.
- Click here to download the file.
the name and contact information, including NOAA Line office and
program section information, of the program manager who will be funding
the proposed work.
- For complete contact information please use the Department of Commerce Directory: http://dir.commerce.gov/docbureaus2.nsf/SimpleWebSearch?OpenForm (It is more comprehensive than the NOAA People Finder.
- See related Theme and Task Information below.
- Delete any remaining red text as appropriate.
- Insert the document as the first page of the text document, (no longer just as an additional document).
If the proposal includes a subcontract, you must also include a copy of the rate agreement for the other Institution/University. Program Development costs of 4% for the project apply to only the first $25k of each subcontract.
6. CICOR Approval
CICOR proposals must be endorsed by the Director of CICOR, Robert A. Weller.
- Please send digital copy of CICOR proposals to email@example.com alerting the office of the submission and
- Forward the green-sheeted proposal with department signatures to Bob Weller, CICOR Director c/o Patricia White MS 29.
7. CICOR Themes
text of the proposal must contain substantial information that
describes how the proposal is related to one of the CICOR themes and
which task it is a part of. It is best to put this information in the
introduction of the proposal. The Themes are:
A. Coastal Ocean and Near-Shore Processes
B. The Ocean's Participation in Climate and Climate Variability
C. Marine Ecosystem Processes Analysis
8. CICOR Tasks
overwhelming majority of the funds administered by CICOR are associated
with grants resulting from proposals submitted by WHOI principal
investigators in response to NOAA announcements of opportunity and thus
fall under Tasks II and III. Here the four tasks are described briefly:
- Task I:
Provides support for CICOR administrative activities such a: Support
for the Director and staff, post-doctoral scholars, fellowships for
graduate students, and a visiting scientist and travel program to
develop and enhance research in CICOR. The budget also includes support
for meetings of the CICOR Fellows and the Executive Board and for
education and outreach activities. CICOR receives a modest operating
budget from OAR each year to support Task I. In addition, research
proposals funded through CICOR contribute a 4% program development cost
to Task I.
- Task II: Proposals and programs actively involve NOAA scientists as collaborators.
- Task III: Proposals
and currently funded programs supported by NOAA through the OAR, Office
of Global Programs and other offices in NOAA, and are therefore
directed toward NOAA’s strategic goals. Collaboration with NOAA staff
is encouraged in Task III activities but not required.
- Task IV
provides the administrative means for WHOI facilities, including ships,
to be used and paid for by NOAA principal investigators and NOAA-funded
investigators from other institutions.
9. Budgets Justifications
The overhead rates on CICOR awards in the current cooperative (July 2001 - June 2009) are:
- Laboratory Costs: 44% of Salary & Benefits
- General & Administrative Costs: 30% of Salary & Benefits
- CICOR Program Development Costs are 4% of the project costs including the first $25K of each subcontract.
The following paragraphs should be included in the Budget Justifications or Information of all CICOR proposals:
Woods Hole Oceanographic Institution calculates overhead rates (both
Laboratory Costs and General & Administrative Costs) as a percent
of total direct salaries and benefits, as allowed by OMB Circular
A-122. Direct salaries exclude overtime-premium pay. A proposed labor
month is equal to 152 hours or 1824 hours annually versus 2080 hours
(40 hours/week for 52 weeks). The difference is for vacations,
holidays, sick time, and other paid absences, which are included in
The following sentence should be included in the Budget Infomation of all CICOR proposals that have end dates beyond June 30, 2009:
The Fringe Benefit rate
included in the proposal was negotiated with ONR or it is an estimate.
When an estimated rate is finalized, costs will be in accordance with
the rate agreement. The Laboratory Costs and General &
Administrative overhead rates included in the proposal are negotiated
with NOAA and will be used for the life of the cooperative agreement.
They are lower than the rates negotiated with ONR. The difference
between the rates in this proposal and the negotiated rates is absorbed
by the Institution with unrestricted monies. This is done as a
demonstration of WHOI’s support for the success of CICOR.
It is being requested that if awarded this grant be made under the Cooperative Agreement #NA17RJ1223. Because this cooperative agreement has an official end date of June 30, 2009, any time beyond that date will be funded via a different mechanism to be determined. For example, the mechanism used to fund the out years may be another cooperative agreement, if one is established between NOAA and WHOI, or a straight grant directly with the Woods Hole Oceanographic Institution. Though information on out-years may be included in this proposal, it is being provided for information only.
The following paragraph should be included in the Budget Justification or Budget Narrative of all CICOR proposals:
The program development costs will support
the WHOI-NOAA Cooperative Institute for Climate and Ocean Research
(CICOR). CICOR provides a framework at WHOI for coordinating
NOAA-funded research, for building ties between WHOI investigators and
colleagues at NOAA laboratories, and for developing cooperative
NOAA-funded research at academic institutions in the northeastern
United States. CICOR supports Postdoctoral Fellowships, graduate
student research assistantships, and visitors. Students, postdocs, and
visitors will be associated with the research activities that are
related to CICOR themes and are funded through CICOR. The Cooperative
Institute will summarize and present its NOAA-funded activities to the
public through its web-site and annual report, and will work to
facilitate the administration of NOAA funds.
Grants.Gov Submission ? It?s Required!
Two Methods of Submision: Proposals can go directly to the Cooperative Institute office at NOAA or directly to a NOAA office funding a competition. The details how to identify and approach both are as follows:
- Non-competitive proposals, that is those that are being submitted to 'non-competitive' programs within NOAA are submitted through the CICOR Cooperative Institute FFO#.
For 2009 this number is: OAR-CIPO-2009-2001630. (FFO# = Federal Funding Opportunity #)
The cfda # (Catalog of Federal Domestic Assistance) for the NOAA Cooperative Institute Office is: 11.432.
The CICOR FFO# is effective from the beginning of the calendar year to June 30, the deadline for all NOAA grant submissions to the Grants Management Division (GMD). In order to meet this June 30 deadline all CICOR proposals should be submitted through Grants.gov by June 1 to allow time for the Cooperative Institute office in OAR to process the documents.
- Competitive grant proposals in response to an RFP should be submitted to the associated FFO and cfda #s. In this case, as above, the CICOR Proposal Information Page, Program Development Costs, and appropriate budget justification, etc. should be included, however, it is advised that the CICOR Proposal Inforamtion Page be included as the first page of text in the body of the proposal, rather than just as an attachment.
Note: The CICOR Grants.gov application package will only require the form 424and not 424a and 424b. If the proposal is in response to an RFP thatspecifically requires the 424a and 424b, be sure to include them asOptional or Additional.
Last updated: April 1, 2009