Pre-Cruise Planning

Overview

In planning for a cruise there are many issues that must be addressed in advance
to ensure a successful cruise. The following is a breakdown of the responsible
parties involved in planning a cruise using Jason. The figure to the right shows the
flow of information from the scientists to DSL personnel.

Chief Scientist

  • The Chief Scientist is the primary point of contact for DSL personnel to
    become familiar with the objectives of the cruise. It is therefore of the utmost
    importance that the Chief Scientist establish a good line of communication early
    in the planning process to ensure that the appropriate actions are taken by the
    operational group. First contact may be with the CSDS, but subsequent
    information flow is primarily with the DSL POC and Expedition Leader
  • File cruise objectives via the Cruise Planning Questionnaire at an early stage in cruise
    preparations
  • Enter all items necessary to accomplish science objectives in the
    Questionnaire, including standard and custom science gear
  • Provide an outline of the cruise objectives in the Questionnaire
  • Contact and begin a dialog with the DSL POC to ensure that information from
    the Questionnaire is discussed with lead personnel

Chief Scientist for Deep Submergence (CSDS)

  • May serve as first point of contact for potential ROV users
  • Will ensure user-operator communications are effective and that perceptions
    of capabilites and operations are accurate
  • Will provide support and guidance to DSL POC in an advisory role as
    operations plans mature

Deep Submergence Laboratory Point of Contact (DSL POC)

  • Central information point for all cruise related issues
  • Keeps cruise issues organized and coordinated
  • Initiates and coordinates communication between the Chief Scientist, DSL
    lead engineers, Expedition Leader and Navigation and Data personnel
  • Coordinates all DSL operations logistics

Expedition Leader

  • Works with the Chief Scientist through the DSL POC and Cruise Planning
    Questionnaire to gain a full understanding of the cruise objectives
  • Ensures that all of the science objectives listed on the Questionnaire are
    addressed and understood
  • Ensures that all ROV gear necessary for a cruise gets aboard the ship
  • At sea, is in charge of all ROV operations including launch and recovery of
    vehicles, safety concerns, and scheduling daily operations
  • Formal at-sea liaison between the Chief Scientist and operations team

Electrical and Mechanical Lead Engineers, Lead Navigation and Data Personnel

Within each area of expertise, ensures that:

  • all necessary supplies are available on board
  • spares are inventoried and ordered
  • science gear interface preparations are accomplished
  • necessary vehicle upgrades are performed
  • day-to-day engineering tasks are accomplished
  • pre-cruise information is provided to the Chief Scientist as necessary

Pre-Cruise Meeting

  • Based on input from the Cruise Planning Questionnaire
  • Intended to establish formal dialogue about cruise-specific engineering and
    data requirements
  • Can be held at WHOI with the Chief Scientist and operational team and/or via
    conference call
  • Minimally, the meeting is held three months prior to a cruise

Flow of information in pre-cruise planning.