Procurement

Travel Agency

Carlson Wagonlit Travel

Travel arrangements should be made through Carlson Wagonlit Travel whose purpose is to provide assistance for traveling employees and coordinate travel activities. These services include but are not limited to:

  • Airfare quotation and itineraries for trip planning and proposals.
  • Reservations for airline, train, ferry, car rentals and hotels.
  • Group travel arrangements.
  • Foreign visa and health requirements and restrictions.

Questions Concerning Travel Arrangements

Carlson Wagonlit Travel
Traveler Contact Sheet
Woods Hole Travel Team
Business Hours: 8:30-5:30 (EST)
Toll Free Number*
1-888 966-3714
508 289-3211 Or internally dial #3211
 
After Hours
Emergency Service
24/7/365
In the event you encounter any problems WHILE TRAVELING with airline, hotel or car reservations, your toll free number rolls to the CWT After Hours Service Center after regular business hours and during weekends and holidays.
Your call will automatically forwarded to the Emergency Center at 5:30 est.
Toll Free: 1-888-966-3714
 
In order to quickly access your profile information or reservation, please give the operator your name, company and the following ID Code: Y8X5

You may also contact the CWT travel team to make a new reservation or to change an existing reservation via email:

woodshole.us@contactcwt.com

Please bear in mind, WHOI travel is arranged by a team of agents that service many clients, and they are not dedicated to WHOI. For this reason, we truly don’t publish the agent names any longer, only due to the attrition and movement within teams based on volume and trending.

This email address is monitored only during your regular business hours 8:30am- 5:00pm M-F (EST)

Emails received after 5PM ET will be answered the following business day. If your request is urgent please contact the team via telephone.

Last updated: June 27, 2019