The mission of the Procurement Department is to supply the Woods Hole Oceanographic Institution community with guidance and expertise, to ensure goods and services are available, and assure that these acquisitions occur in a timely and cost effective manner.
Be it travel, the purchase of equipment or the acquisition of supplies, we are further charged with the responsibility to manage these acquisitions in accordance with all appropriate government and private agency requirements regarding procurements made with awarded funds.
266 Woods Hole Road MS #1
Woods Hole, MA 02543
tel: (508) 289-2371
fax: (508) 457-2192
Procurement Grace Period
§ 200.110 Effective/applicability date: The effective date for implementation of the procurement standards for non-Federal entities will start for fiscal years beginning on or after December 26, 2017.
Effective for the Institution January 1, 2017
Per the National Defense Authorization Act (NDAA) for Fiscal Year 2017 the Woods Hole Oceanographic Institution implements a Micro-Purchase threshold of $10,000 per OMB’s guidance memo M-18-8 for institutions of higher education, or related or affiliated nonprofit entities, nonprofit research organizations or independent research institutes.
Effective for the Institution 10/1/2018
Per the National Defense Authorization ACT (NDAA) for Fiscal Year 2018 and OMB’s granting exception per 2 C.F.R. 200.102 (exceptions) in advance of revisions to FAR 48 C.F.R Subpart 2.1 and Uniform Guidance the Woods Hole Oceanographic Institution implements a procurement procedure increase to the Simplified Acquisition Threshold (SAT) from $150,000 to $250,000 per OMB’s guidance memo M-18-8 dated June 20, 2018.
The entire memorandum can be found here: https://www.whitehouse.gov/wp-content/uploads/2018/06/M-18-18.pdf
On Tuesday, October 15, 2019, Accounts Payable will implement an Invoice Approval Workflow
Purpose of Invoice Approval Workflow:
Streamline the purchase order (PO) related invoice processing: Purchase Requistioners will now receive emails asking for approval for purchase order related invoices not considered a three-way match
Three-way Match Overview:
Invoice is not considered a three-way match under the following conditions:
Email Action consists of responding YES or NO to emails from OS Workflow:
Invoice is considered a three-way match if quantities ordered = quantities received = quanitities invoiced, no action is required: invoice is processed without additional approval.
Please contact Mary Ann White at x 3541 or firstname.lastname@example.org with any questions
Last updated: October 2, 2019