Procurement

Bid Opportunities

Atlantis Mid-Life Refit

The Research Vessel Atlantis, operated by Woods Hole Oceanographic Institution and owned by the US Navy, will undergo a Mid-life Refit starting in June, 2020 to take place in a US shipyard. The Refit will upgrade the ship’s propulsion, navigation, HVAC, auxiliary and habitability systems, and overhaul two z-drive units, as well as, performing standard maintenance tasks such as bottom and hull blasting and painting, and regulatory inspections. It is anticipated that the yard period of work will be approximately 10 months. to include all test, commissioning and sea trials.

Interested contractors may request a pre-bid qualification questionnaire, and must respond by April 29, 2019.   Qualified contractors will receive an RFP on or about May 20, 2019 with a bidder’s conference and ship check being performed in Newport, OR May 30-31, 2019.  Contact Sandy Sherlock at ssherlock@whoi.edu for the pre-bid questionnaire. 

Autonomous Profilers

Public Announcement:

25 autonomous profilers to aid in research efforts in the Gulf of Mexico.

The purchase of equipment only and not labor or research efforts.  

This proposal describes an effort to deploy and maintain for two years a fleet of 20-25 autonomous profilers throughout the Loop Current System active area in the eastern Gulf of Mexico.  These Argo-equivalent floats will drift at 1500 m and measure temperature and salinity from the sea surface to 2000 m every five days, generating 120-150 profiles and deep velocity measurements every month.  All data will be made publically available in near-real time (within 24 hours) and in final form (within 6-12 months) via the Global telecommunications System (GTS) and global Data Assembly Center (GDAC).  The project team includes U. S. and Mexican scientists with deep end-to-end experience in the use of floats for oceanographic studies in the Gulf of Mexico and worldwide from procurement, ballasting and communications to calibration, data processing and data delivery, to scientific analysis and publication of results. The profile and velocity data collected by this fleet of profilers will be valuable to scientists and forecasters in numerous ways, such as for data assimilation and Loop Current prediction, weather and hurricane forecasting, and deep oil spill tracking.  Additionally, the team will generate statistical data products for comparison with past LCS studies and to assist with planning the long-term LCS campaign.

Interested contractors may request more information, and must respond by May 7th, 2019. Qualified contractors will receive an RFP on or about May 8th, 2019.  Contact Sandy Sherlock at ssherlock@whoi.edu. 


Plumbing Services

Public Announcement:

Provide all labor, materials, tools, equipment, transportation, supervision and related work necessary to complete projects requested on an as needed basis. 

The work will include piping systems for sanitary, domestic, mechanical, process pipe and sprinkler piping installations on a project by project basis. Since system drawings are rarely available, we need highly skilled, code knowledgeable, self-starting individuals who can design and install the aforementioned piping systems with coordinated guidance by the WHOI Facilities Engineers or Plant Mechanics. These services shall include pipe fitting, pipe hanger systems, equipment connections, coordination with other trades and other incidentals to provide complete and operating piping systems in concert with all aspects of interior and exterior laboratory renovations including but not limited to the following:

Cold and hot water systems, Soil, waste and vent drainage system, Process waste and vent drainage system, Fixtures and equipment, Gas piping systems, Compressed air systems, Pipe insulation systems, Sprinkler systems, Testing of various systems and equipment, Seawater Piping systems.

 All personnel used during the course of performing the work will be experienced in their respective trade and have all the licenses and safety certifications required for the project.

 It is expected that WHOI will provide work for extended periods of time and will provide notice of at least two weeks in advance if services ae not required for periods of time.

 WHOI is particularly vulnerable to storm damage and flooding. Under Extreme cases vendor may be requested to participate in pre storm preparations and post storm recovery for the services specified above.

Interested contractors may request more information, and must respond by May 10th, 2019. Qualified contractors will receive an RFP on or about May 13th, 2019.  Contact Sandy Sherlock at ssherlock@whoi.edu.  

 

 


MBLWHOI Library RFP for Serials 2020

Library Background

The MBLWHOI Library had its beginnings in 1888 when the Marine Biological Laboratory (MBL) was founded as the first private marine biological laboratory in the United States. In 1930, scientists at MBL seeing that the growing field of oceanography needed a research center, founded the Woods Hole Oceanographic Institution, and immediately joint library services were offered as they are today. The Woods Hole institutions which naturally grew out of MBL and WHOI (Sea Education Association, Woods Hole Research Center, and the Woods Hole Coastal and Marine Science Center USGS have always been served by the MBLWHOI Library. The Library staff consists of 9 members 4 of whom work in the MBL library office, and 5 of whom work in the WHOI library office. The 9 staff members constitute a single library staff. The directorship of the Library is filled by a co-Director for library services at MBL (Jennifer Walton), and a co-Director for library services at WHOI (Lisa Raymond).

Recent history

The MBL, a private Commonwealth of Massachusetts chartered non-profit institution, became an affiliate institution of the University of Chicago in 2013. As such, our current serials vendor, (which also provides services to the University of Chicago), at the request of the University of Chicago, provides the MBLWHOI Library with advantageous terms relative to their agreement with the University of Chicago.

 3 Funds

The Library separates the title list into 3 funds: MBL for MBL centric titles, WHOI for WHOI centric titles, and for titles which are equally used by the institutions, CORE. All our titles are designated to one of the three above funds. Our invoiced title list is paid after January 1 of the new subscription year, therefore our renewals period is mid-Autumn. The title list for each fund is to be invoiced separately, and payment may come from MBL or WHOI depending on the size of the invoice.

Other titles

The Library has negotiated agreements with Elsevier and the Nature portion of SpringerNature, and these title lists are not included in this RFP. Each year the Library attempts to negotiate with other publishers represented on the title list to agree to the lowest possible price, the results of these negotiations when relevant, we inform our serials vendor of.  

Technical

The Library uses the Voyager ILS, SFX link resolver, EZ Proxy access and authentication software, and the LOCKSS preservation software. Library FTE is 850. The Library further serves the MBLWHOI Library community of researchers with the VIVO research-focused discovery tool and the Elements research and scholarly activities software system. The serials collection is managed using the traditional spreadsheet method. The Library is a member of the Boston Library Consortium (BLC) and the International Association of Aquatic and Marine Science Libraries and Information Centers (IAMSLIC). The Library is a founding member of the 200,000 volume Biodiversity Heritage Library (BHL) and has contributed for digitization over 5,000 volumes to this digital collection.

Partnership

The Library has always striven to be at the forefront of initiatives to provide our researchers access including digitization and consortial projects.  Our staff number is a small footprint, but we have large accomplishments, and this necessitates serials vendor Service which understands how landmark libraries operate. Our staff members work on multiple projects as well as their core job duties. We require service by a serials vendor which anticipates issues and works with us to resolve unexpected issues in an expedient manner. Our renewals schedule is dictated by institutional administration. In recent experience one publisher was so slow in annual renewals processing that the current years renewals were not completed for a number of months into the new year. Our serials vendor understood the issues and worked with us to the completion of annual renewals without penalty, as our partner and advocate.

 

Required elements:

  1. 1.       Ability to provide invoicing, receive payment, provide payment to publishers to ensure uninterrupted subscription access according to our scheduled (3 funds) payment post January 1 of subscription year.
  2. 2.       Ability to supply a responsive account management team which will promptly resolve issues related to the account.
  3. 3.       Ability to provide services for a reasonable service fee.
  4. 4.       Ability to provide service within a quality management system ie: ISO 9001 or similar
  5. 5.       Ability to quote titles pricing for the coming subscription year.
  6. 6.       Demonstrated successful relationships within the serials vendor field, within the library field, and a commitment to service through developing tools and services to smoothly interact with and improve serials management. 
  7. 7.       Ability to provide a smooth transition process (if applicable), and new systems instruction.
  8. 8.       Online claiming for service interruptions.
  9. 9.       Library reserves right to add or delete titles on an annual basis.
  10. 10.   Ability to provide in-person RFP presentation if requested.   

To express interest and receive the Bid forms and specification.  Interested firms must contact Sandy Sherlock, Procurement Manager via email ssherlock@whoi.edu and make their request by the close of business (5 p.m.) on August 9th(08/09/2019).

Please include the name of your firm, contract information and a statement of your interest in the project. 

Bids must be received by August 29th to Woods Hole Oceanographic Institution Procurement 266 Woods Hole Road MS#1 Woods Hole, MA 02543

WHOI is not obligated and will not pay for any information received from potential offerors as a result of this announcement.

 


Chillers

Public Announcement:

Carrier Transicold Chillers needed:

2 each 30HXS146ZZE6-1AA-MAR

2 each 90YR18NSD4ND6K2R

2 each MDFPT-3130-FL-3W-TB WATER REG VALVE FOR CHILLER

2 each 90C02-11752-04 LOW PROFILE CHILLER MOUNTING PACKAGE

To express interest and receive the Bid forms and specification.  Interested firms must contact Sandy Sherlock, Procurement Manager via email ssherlock@whoi.edu and make their request by the close of business (5 p.m.) on September 13h(09/13/2019).

Please include the name of your firm, contract information and a statement of your interest in the project. 

Bids must be received by September 13th to Woods Hole Oceanographic Institution Procurement 266 Woods Hole Road MS#1 Woods Hole, MA 02543

WHOI is not obligated and will not pay for any information received from potential offerors as a result of this announcement.