AP/Travel/Unanet Expenses

Accounts Payable Department

Travel Overview

WHOI Accounts Payable/Travel

The Accounts Payable/Travel office's main responsibility is to ensure WHOI traveler's get all the information they need for traveling and having a good travel experience. In addition the Travel office provides the following services:

  • Processing all travel and Corporate Credit Credit Card reimbursements
  • Assisting with Corporate Credit Card and travel account reconciliations
  • Facilitating and maintaining the Corporate Credit Card program
  • Helping the Travel Agency understand the WHOI traveler
  • Working with the Travel Agency to negotiate and coordinate with  travel suppliers
  • Ensuring compliance with regulatory agencies
» Contact Accounts Payable

More Information About Travel

» Approvals
» Methods of Travel
» Lodging, Meals & Mileage
» Incidental Expenses
» Corporate Credit Card
» Reimbursement
» Contact

Unanet Expense Tool

UNANET Expense tool is used for all employee reimbursements and WHOI Corporate Credit Credit Card expenses.

Receipts must be scanned for all reimbursements. Original receipts will be kept in the department for 1 year after image to permit periodic validation by auditors.

Documentary evidence will be considered adequate to support an expenditure if it includes sufficient information to establish the amount, date, place, and the essential character of the expenditure.


Unanet Expense Audit

Once an expense has been created/submitted and approved a spot audit will occur daily with the Accounts Payable Department.

The schedule for expense extraction (payment to employee or Corporate Credit Card) will be done every Thursday morning at 8:30 a.m.

Deadline for completed and approved expenses must be in Unanet by Wednesday at 5:00 p.m.

Training documentation can be found under related files.

  • If you have not received training on the Unanet Expense Tool, please contact Colleen Tuson.

Any questions should be directed to Colleen Tuson

Last updated: June 8, 2021