Tagging messages

When you create a message you can tag it to indicate that you want it handled in a special way.  There are six tagging options.

Message tagging options

Urgent

Urgent messages are announced when the recipient logs in.  Urgent messages to other network sites are batched to be sent at a time defined by your administrator.  They are sent before standard messages.

Private

If a message is tagged private, the recipient of the message cannot forward it.  Messages tagged private cannot be sent to open network sites.

Standard

Standard message addressed to users at other network sites are batched to be sent at a time defined by your administrator.

Acknowledge

If you tag a message for acknowledgment, you receive a confirmation message when the recipient plays your message.  If the recipient is an open network user, the acknowledgment only indicates that the message was delivered to the user's mailbox.

Economy

Economy message tags are used on networked systems. Economy messages are sent to remote sites at an economical time for long-distance rates, as defined by your administrator.

Timed delivery

You can tag a message to be sent at a specific time on a specific date.

Examples of timed delivery

If your system uses a 12-hour format, see these examples.

 

For delivery today at 3:00 p.m.

            Month              #

            Day                  #

            Hour, minutes  3#

            P.M.                2

 

For delivery at 8:05 a.m. on November 15

            Month              11#

            Day                  15#

            Hour, minutes  805#

            A.M.                1

 

 

If your system uses a 24-hour format, see these examples.

 

For delivery today at 3:00 p.m.

            Day                  #

            Month              #

            Hour, minutes  3#

 

 

For delivery at 8:05 a.m. on November 15

            Day                  15#

            Month              11#

            Hour, minutes  805#

 

 

 

Tagging messages (continued)

You tag a message before sending it.  You can use one or more tags per message, and you can remove and change tags.

To tag a message

1.  After composing a message or calling and leaving a message press 7, 0.

"Message options."

2.  If you compose and record a message, there are six tagging options:

"The message has been tagged for (tag option) delivery."

            For urgent delivery press 1.

 

            For standard delivery press 2.

 

            For economy delivery press 3.

 

            For private delivery press 4.

 

            For acknowledgment press 5.

 

            For timed delivery press 6

 

If you call and leave a message, only urgent and private tags are available.  If you are calling from your mailbox, acknowledgment is also available.

 

3.  To send the message press 7, 9.

"Message sent."

Message tagging shortcut

To tag a message without waiting for the prompt, enter the full number of the tag.  For example, to tag a message urgent or private:

 

1.  Press 7, 0, 1.

The urgent tag is confirmed.

2.  Press 7. 0. 4.

The private tag is confirmed.

To specify timed delivery

1.  Press 7, 0.

"Message options."

2.  Press 6.

"Timed delivery."  "Delivery month?"  "Delivery day?"  "Delivery time?"

3.  Enter the moth, day, hour, and minute, following each by #.  For the current month, day, or time, press # only.

 

4.  Press 1 for a.m., 2 for p.m.

"Your message has been tagged for timed delivery (date) (time)."

5.  To send the message press 7, 9.

"Message sent."

To remove a tag

Before sending a message, you can remove a tag.  Press 7, 0, then retag.

"Message options."

To retag urgent to standard press 2.

"The message has been tagged for (tag option) delivery."

To retag economy to standard press 2.

 

To remove private tag press 4.

 

To remove acknowledge tag press 5.

 

To remove timed delivery tag press 6.