Employee Group Training Facility
Groundrules for Use
1. Access and
security: The Group Training Facility (GTF), Clark 141,
is generally kept locked. It is the responsibility of the Instructor for
each class to be certain the room is secured when departing at the end
of each class day. The key can be obtained from and left with either Gail
Caldeira (Clark 146) or the CIS Help Desk (Clark 145) - turn left when
exiting the GTF, 146 and 145 are located several steps down the hallway.
2. Breaks: It is the responsibility of the Instructor to be certain
that class participants are aware that they are located in the midst of
office space. Therefore, when breaks are taken, conversation and related
noise must be kept to a minimum outside the training room. In particular,
please note that Clark 145A (adjacent to the GTF) is NOT to be used as a
break room. The main lobby on Clark 2 has space and seating for breaks.
Class participants who would like to go outside the building may exit Clark
1 through the door leading to Clark South to the right of the stairs.
Rest rooms are located if one exits the GTF, turns right to the end of
the hall, then left and right again. Vending machines are located by exiting
the GTF and turn right, left, left again and right through the double doors
toward the loading dock. For a light, relatively inexpensive lunch, the
Buttery in Fenno House is just a short walk from Clark. Exit out the west
end of the building and proceed up the two flights of stairs, past the Fye
Lab (on the left) to Fenno House. The Buttery is open for lunch from 11:45
to 1:30.
Beverages and snacks can be made available in the GTF via the Services
department if a charge number is furnished at the time the training reservation
is made. Alternatively, a coffee pot and paper cups will be available for
any group choosing to furnish its own coffee. If a group is providing lunch
to the class participants, we ask that a separate room be reserved as there
is a basic incompatibility among food, drink and computer equipment.
For the foreseeable future, while not encouraged, beverages will be allowed
at the workstations. However, class participants must be advised that any
resulting damage to equipment will be their financial responsibility. This
practice will remain in effect until the first orange juice is spilled on
a keyboard :-) The instructor is responsible for insuring that the room
is returned to classroom-ready condition and closing down the facility before
vacating.
3. Room setup
and lighting: The room is designed for flexibility. The
chairs are adjustable. The height of the tables is adjustable to allow
for wheelchair accessibility. Depending upon the instructor's preference,
the workstation tables can be either facing the front of the room or facing
the walls. When facing the walls, there are work tables available for the
center of the room. PLEASE NOTE that these are the only two permissible
arrangements for the tables and most importantly, when moving the tables
from one configuration to the other, PLEASE be certain that the network
connection into the wall is unplugged and then re-plugged once the tables
have been reconfigured.
There are separate light switches controlling the lights in the front and
in the back of the room. The rear light switch is to the right of the doors
as one enters the room. The front light switch is beside the instructor's
workstation.
4. Setup: The GTF is equipped with both PC's and Macintosh computers.
The standard software installed on the machines and maintained by the CIS
includes Microsoft Office, Netscape and Firefox. Other software as
licensed is installed, such as: Acrobat, Dreamweaver, Photoshop, Matlab.
Any other software configurations are considered custom and must be installed
and tested in advance of the session. Assistance in setting up the
software is provided by CIS department personnel at the request of the Training
Coordinator.
5. Software: If the session will be using software other than the
standard configuration, this must be noted in the request to use the Facility
and arrangements for installation must be made at least one week in advance
of the class. If the software is difficult to install or has a large
number of setup options, lead-time of two weeks is recommended. In
addition, the class sponsor should run a live test of the software either
the evening before or early in the morning the day of the scheduled training.
6. Training time pay: Please note that WHOI is subject to the Fair
Labor Standards Act and as such must abide by the Act's overtime and adequate
meal time provisions. These issues must be dealt with at the department
level and instructors are cautioned not to give advice about payment for
time in training to class participants. Questions regarding these issues
should be directed to the supervisors and the Human Resources Office.
7. Help: Should you have equipment problems or require other assistance
during your training session, do not hesitate to contact the CIS Help
Desk in Clark 145, x2439. If your training session is being conducted outside
of typical business hours, leave your request for help on the Help Desk
voice mail system. The WHOI contact for the off-hours use of the room may
be able to assist with the problem and will know if there is someone to
contact to assist beyond their capabilities.
Any comments or suggestions regarding these groundrules should be made
via email to training@whoi.edu.
Last Updated: July 12, 2006
 WHOI
Staff Training and Development
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