A. A general announcement of summer jobs will be posted within the
Institution and with various outside agencies each year. This general announcement will
eliminate the necessity of posting each available position.
B. When a supervisor determines there is a need for a summer employee, a Position
Requisition will be completed and forwarded to the Department Chair or Administrative
Manager for approval. The requisition establishes a need for the position, provides a short
description of the work to be performed, the level of education and/or experience required, and
indicates that funding and space are available.
C. Upon approval by the Department Chair or Administrative Manager, the Position
Requisition will be forwarded to Human Resources. Human Resources will review the Position
Requisition and search the files of summer applicants to find candidates who will fit the
requirements of the position. These applications will be forwarded to the supervisor for review,
interview and selection.
D. When a selection has been made, the supervisor will initiate an Authorization to Hire,
Promote, or
Transfer form. This form, along with the selected applicant's file, is forwarded to
Human Resources. All other applications reviewed are returned to the Human
Resources at the same time. Human Resources will then check the selected applicant's file to
insure it is in order (current application along with three evaluation sheets or references and
a transcript), complete the remainder of theAuthorization to Hire,
Promote or Transfer
formby determining the correct salary, attaching an applicant flow report, and
obtaining necessary approvals. If the applicant's file does not have all the material required,
Human Resources will make every effort to obtain the needed information. If the information
cannot be obtained, the file will be referred to the Human Resources Manager, who can issue a
waiver of this requirement.
E. Levels of approval to hire a Summer Employee are Department
Chair/Administrative
Manager, Ombuds/EEO Officer, and the Human Resources Manager.
F. On occasion an individual may have worked previous summers for a supervisor
and the supervisor may want this individual to return. In this case, the hiring and approval
procedure will be the same as above, but the supervisor must include a statement that this
individual has previously worked in their area with reasons why they would like to have the
individual return.
G. Summer employees are classified as casual and paid within the present graded
employee structure at the grade minimum for the position being hired.
II. Part-time Helpers
A. The category of Part-time Helper is to be used for positions that require little
previous
work experience and/or education (e.g. enrolled high school students). By definition, these
positions are less than full-time, usually 10 to 15 hours each week, although full-time work may
be possible for short periods.
B. Part-time Helper is a non-graded position, in casual status, and does not accrue any
Institution benefits. There are two levels of pay, first and second year. Second year rates are not
automatic. Requests for a second year pay
increase are to be submitted in writing by the supervisor to the Human Resources
Representative.
C. Position Requisitions are to be completed by the hiring supervisor and forwarded to
Human Resources after obtaining the necessary approval by the Department
Chair/Administrative Manager. Human Resources will search its files for appropriate candidates
and/or advertise the opening, as appropriate. Applications will be sent directly to the hiring
supervisor.
D. The hiring process and approval levels will be the same as those for Summer
Employees.
Revision #8
April 1, 1988
Should you require assistance in the interpretation
of this procedure, please contact your H.R. Representative.
