I. This
procedure sets forth guidelines covering the employment of members
of the same immediate family or household at Woods Hole Oceanographic
Institution.
II. The essential and basic employment policy of the Institution
is to hire the best qualified person available for a particular
position. If conscientiously followed, this policy will in itself
insure that ALL job applicants are considered impartially, and
that the funds entrusted to the Institution are spent as wisely
as possible. In no case will a job be created just to provide
employment for a particular individual.
III. In selecting new personnel and in evaluating our
employees, it is necessary for certain individuals at the Institution
to judge the performance of other individuals. If family and/or
other personal relationships are involved, it is difficult to
make objective, unbiased judgments. So that individuals at the
Institution shall not be placed in the position of having to make
evaluations of members of their own immediate families or household,
the following policies are effective and will apply to all employees.
A. No person employed by the Institution shall
work directly for or under the general supervision of another
member of his/her immediate family or household, even though one
or more levels removed.
B. No person employed by the Institution shall work
in the same scientific or administrative department as another
member of his/her immediate family or household without the
prior approval of the Director. The request for approval shall
include a written justification by the Department Chair or Administrative
Manager concerned.
C. A Department Chair or Associate Director may approve
the hiring of a member of an Institution employee's immediate
family or household provided the employees are not in the same
department or administrative section, and provided
that a written statement justifying the selection of the individual
concerned is placed in the personnel records. A copy of
this justification shall go to the Director.
D. In no case shall a member of the institution's staff
be able to review the personnel file of an immediate family
or household member.
IV. For the purpose of this procedure:
A. Immediate family includes husband and wife;
son and daughter (including stepchildren), grandchild, son-in-law
and daughter-in-law; parent (including stepparent), grandparent,
father-in-law, and mother-in-law; and bother and sister (including
stepbrother and stepsister), brother-in-law and sister-in-law.
B. Household includes individuals regularly sharing
the staff member's residence.
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