I. General
A. To provide an orderly and equitable
promotion system within the Institution, the following procedure
is established. Promotion to Scientific and Technical Staff, and
Senior Departmental Assistant is covered in the Appointment
and Promotions Handbook "The Blue Book".
B. To be eligible for promotion to a higher level
position, whether through posting, or within a group, the employee
must:
1.Have served satisfactorily in the
present grade for at least 6 months.
2.Be qualified to perform the duties at the
advanced level.
3.Meet the minimum education and experience
requirements as set forth in the current position description
for the advanced level. This criteria is stated in either
the "Desired Requirements for Promotion into Position" or
"Desired Education/ Experience for Hiring" section of the
position description. One of these requirements must be met.
4.Be recommended in writing by the immediate
supervisor.
II. Promotion Through Job Posting:
If the employee concerned meets
the above criteria, the promotion procedure is the same as that
specified in Transfer Within
the Institution.
III. Promotion Within a Group:
A. If an employee is being recommended
for promotion within the assigned Department/Group and the eligibility
requirements have been met, a need for this advanced level must
be justified in writing.
B. A Position
Requisition and an Authorization
to Hire, Promote or Transfer form,along with the written
justification, will be forwarded to Human Resources for review
of the individual's personnel file to insure all criteria are
met. Human Resources will then complete a Promotion
Checklist and attach the checklist, requisition, and authorization
form to the employee's personnel file and forward the package
for the appropriate approval signatures.
C. If the individual nominated for promotion
is rejected for any reason, the supervisor has the option of
posting the position through Human Resources to obtain another
candidate for consideration.
IV. Promotion Approval Levels:
A. Scientific and Technical Staff, and
Senior Departmental Assistants: see the Appointment
and Promotions Handbook"The Blue Book".
B. Exempt administrative staff and non-exempt
graded staff higher than Grade 8 requires approval from the
appropriate Associate Director.
C. Non-exempt graded staff between grades 1 -
8 requires final approval from the Human Resources Manager.
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