Center Administrator I

| ||

Position:	Center Administrator I
Date:	04/97
Position Code:	2411
EEO Code:	227

Job Summary:

Reporting to a Center Director or Manager, has delegated responsibility for carrying out the administrative and technical management of the center or department. May provide input into the formulation of department policies and procedures. Responsibilities typically include implementation of center, department and Institution policy, assisting with preparation and analysis of budgets, administration of personnel policies and procedures, and other duties delegated by the supervisor. The position carries some managerial responsibility and requires a broad range of skills and the exercise of judgment and initiative. Works in a department of less than 50 employees, guests and students.

Major Duties:

May hire, train, supervise and mentor department office staff, utilizing their abilities by delegating effectively.

Researches funding opportunities relevant to the interests of the center's principal investigators. Maintains repository of same, including calendar of submission dates. Works with principal investigators to find the best possible match for their interests.

Provides administrative oversight of the center proposal process. Ensures that the various agency requirements are met and the appropriate supporting documentation and boilerplate are included. May be responsible for review and approval of portions of proposals prior to submission.

Responsible for careful monitoring of grant and contract expenditures for all center projects. Works closely with the principal investigators to ensure compliance with specific agency requirements and policies. May monitor cost sharing requirements and provide periodic reports.

May serve as the contact for Program Officers and Managers at the funding agencies regarding administrative issues of grants and contracts for principal investigators in the center. May facilitate two way communication between the agencies and the Institution.

May have delegated authority for final approval of purchase requisitions, travel authorizations and vouchers and payment requests submitted from the center. May initiate subcontract processes when required. May have delegated authority to approve some Time Reports submitted by the center.

Compiles data for the preparation of center budgets; projects future year costs based on center goals, spending history and staff requests.

May assist in the coordination of center personnel activities, including hiring, promotions, evaluations and seeking placement for non-scientific staff facing funding disruptions. Provides guidance on hiring practices and procedures.

May develop and maintain statistics on center personnel, publications and other activities.

Serves as a representative of the center in relations within and external to the Institution.

Interacts with the administrative structure of the Institution to ensure the center's adherence to Institution policy and procedures. Interprets and applies Institution, department and center policies and procedures.

Desired Education/Experience for Hiring:

Bachelor's degree in business administration or an area related to the technical or administrative work of the center, with at least 1 year of directly related experience at the Institution or similar organization; or an Associate's degree with 3-5 years of directly related experience; or equivalent combination of education/experience. Must possess strong analytical ability and effective communication skills. Must be a good organizer. In addition to general financial management, must also possess the specialized technical knowledge required to manage the administrative services of the particular center and have demonstrated knowledge of computer processing and modern computer administrative techniques. Technical or scientific knowledge and training in fields related to the work of the particular center are also desired.