Procurement

For Suppliers

Forms for Suppliers, Vendors and Contractors

Vendor Application Form
If you are new supplier to WHOI, you MUST complete a vendor application form prior to any transactions with WHOI. We also ask for this form when we refresh our databases or, discover a discrepancy in your file.
ACH Request Form
ACH is a method of payment that can best be described as direct deposit.
The following forms are required for business entities. US based fill out W-9 Non US based fill out W-8 forms

Form W-9 (pdf)

Form W-9, Request for Taxpayer Identification Number (TIN) and Certification

Use this form to provide your correct TIN to the person who is required to file an information return with the IRS to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA.



Form W-8BEN (pdf)

Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding

Give this form to the withholding agent or payer if you are a foreign person and you are the beneficial owner of an amount subject to withholding. Submit Form W-8BEN when requested by the withholding agent or payer whether or not you are claiming a reduced rate of, or exemption from, withholding.



Form W-8BEN-E (pdf)

Form W-8BEN-E, Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)

This form is used by foreign entities to document their status for purposes of chapter 3 and chapter 4, as well as other code provisions.



Certifications

Non Segregated Facility Certification

When a procurement exceeds $10,000 this certification is required.

Non Debarment Certification

When a procurement exceeds $30,000 this certification is required.

Clean Air Certification

When a procurement exceeds $100,000 this certification is required.

Certification and Non-Disclosure regarding Payments

When a procurement exceeds $100,000 this certification is required.