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Purchasing Tools
PO Query
An online application that allows you to search for vendors, stockroom inventory, vouchers and existing purchase orders.
» View step by step guide for using PO Query (ppt)

Purchasing Requisition Forms
Conflict of Interest Form
This form is to be completed when doing business with a company that is classified as a "Conflict of Interest Company."

Authorization Matrix Transaction Authorization to Expend Funds Form
Designate individual(s) to have authority to approve vouchers or requisition goods/services.

Request for Quotation Form

Telephone Solicitation Form
Use this form when collecting any telephone quotations. This document provides verification of bidding requirements for items or services greater than $5,000 but less than $10,000.

Request for Payment Form
Request for Payment Form
Use this form to request payment to self, vendor or visa card for items purchased.

Missing Receipt Affidavit Form
Missing Receipt Affidavit Form
Use this form if you have lost a receipt required for reimbursement.

Independent Contractor Forms
Classification Checklist A Form (completed by the requisitioner)
This form assists the Institution in determining whether the individual performing the services will be classified for tax purposes as an employee of WHOI or as an independent contractor.

Classification Checklist B Form (completed by the supplier)
This form should be completed by all businesses and individuals seeking to do business for the Woods Hole Oceanographic Institution.

Justification for Single/Sole and Urgent Purchases Form
This form is to be completed by the requistioner when a single/sole source or urgent purchase is required.

Contract for Services Short Form up to $10,000
This form is for professional services up to $10,000.

Contract for Services Long Form $10,000 or more
This form is for professional services $10,000 or more.

Purchasing Card Forms
Purchasing Card Application Form

Purchasing Card Account Allocation Form

SOS Program Forms
W.B. Mason Reprographic Services Form

W.B. Mason Internet Ordering Setup Request Form

Newark-In-One Web Ordering Registration Form

Fisher Scientific Web Ordering Registration Form

Sigma-Aldrich Web Ordering Registration Form

Sigma-Aldrich Quick Reference Guide (pdf)

Corp Brothers Registration Form (pdf)

Last updated: April 18, 2014

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