Travelers are reimbursed a "Per Diem" allowance in lieu of actual meal
expenses while in travel status. Meals that are
provided free of cost to the traveler, or
included as part of another fee, (conference
fees, hotel, airline or train) are not later
reimbursable as per diem. Per Diem is not
intended to cover costs of alcoholic beverages or
other nonessential diversions.
» View Current Meal Per Diem Rates
Travel in Excess of 30 Days
It is reasonable to expect a traveler to arrange for lower cost accommodations because of an extended period of residence at a single location, therefore reimbursement for lodging and meals (subsistence) will not apply. Reimbursement guidelines must be established and approved in writing, in advance by the Procurement Manager for all trips in excess of 30 days. A copy of the "special" guidelines must be sent to the Reimbursement and Travel Services Center.
Business luncheons that are to be reimbursed for actual costs require itemized receipts and a list of all individuals present.
Last updated: September 25, 2007