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Travel Related Expenses (EFFECTIVE MARCH 8, 2010)

                                       Receipts and stubs

The original of the following receipts and/or stubs must be submitted with the travel expense voucher: 

     a.  receipts for all airline expenses; 
    
     b.  receipts for all rental car expenses; 
    
     c. receipts for local transportation costing $75 or more; 
    
     d. receipts for each miscellaneous expense costing $75 or more; 
    
     e. receipts for all lodging expenses incurred on travel,
    
     f. receipts for each meal and incidental expense costing $75 or more when 
        claiming actual subsistence expenses; and 
     
     h. receipts for a gift costing $25 or more provided to a host.

  
Non-Travel Related Expense Reimbursement

Request for Payments to a vendor must include an invoice for all expenses.  Please forward the Request for Payment form and invoice to the Procurement Office, MS# 1.

Miscellaneous Expenses (EFFECTIVE MARCH 8, 2010) 

KAUST transactions will not apply as it has its own requirements.

When tickets (i.e., airline, train, bus) are purchased directly by the traveler via personal cash or credit card (not issued by the Institution) and reimbursement is claimed on the Expense Voucher, please provide receipt showing proof of payment and ticket stubs. Reimbursement will be made provided the cost claimed meets the most economical fare test.

Business meals that are to be reimbursed for actual costs rather than on a per diem basis require receipts and an itemized list of individuals present.