Purchasing ToolsPO Query
An online application that allows you to search for vendors, stockroom inventory, vouchers and existing purchase orders.
» View step by step guide for using PO Query (ppt)
Purchasing Requisition FormsConflict of Interest Form
This form is to be completed when doing business with a company that is classified as a "Conflict of Interest Company."
Authorization Matrix Transaction Authorization to Expend Funds Form
Designate individual(s) to have authority to approve vouchers or requisition goods/services.
Request for Quotation Form
Telephone Solicitation Form
Use this form when collecting any telephone quotations. This document provides verification of bidding requirements for items or services greater than $5,000 but less than $10,000.
Request for Payment FormRequest for Payment Form
Use this form to request payment to self, vendor or visa card for items purchased.
Missing Receipt Affidavit FormMissing Receipt Affidavit Form
Use this form if you have lost a receipt required for reimbursement.
Independent Contractor FormsClassification Checklist A Form (completed by the requisitioner)
This form assists the Institution in determining whether the individual performing the services will be classified for tax purposes as an employee of WHOI or as an independent contractor.
Classification Checklist B Form (completed by the supplier)
This form should be completed by all businesses and individuals seeking to do business for the Woods Hole Oceanographic Institution.
Justification for Single/Sole and Urgent Purchases Form
This form is to be completed by the requistioner when a single/sole source or urgent purchase is required.
Contract for Services Short Form up to $10,000
This form is for professional services up to $10,000.
Contract for Services Long Form $10,000 or more
This form is for professional services $10,000 or more.
Purchasing Card FormsPurchasing Card Application Form
Purchasing Card Account Allocation Form
SOS Program FormsW.B. Mason Reprographic Services Form
W.B. Mason Internet Ordering Setup Request Form
Newark-In-One Web Ordering Registration Form
Fisher Scientific Web Ordering Registration Form
Sigma-Aldrich Web Ordering Registration Form
Sigma-Aldrich Quick Reference Guide (pdf)
Corp Brothers Registration Form (pdf)
Miscellaneous FormsVendor Application Form
If you are new supplier to WHOI, you MUST complete a vendor application form prior to any transactions with WHOI.