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Purchasing Overview

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Thermo Fisher Scientific

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Procurement aids the WHOI community in purchasing a variety of goods and services. Above, field engineers Rob Harper (right) and Bob Rich from Thermo Fisher Scientific pour liquid helium as they install a Fourier-transform ion cyclotron resonance mass spectrometer (FT-ICR MS) in the Fye Lab. (Photo by Tom Kleindinst, Woods Hole Oceanographic Institution)

Related Files

» Procurement Guide (pdf)
Provides the scientific, engineering, and administrative staff with the information needed to process purchases and make informed procurement decisions.  Non-debarment is a required certification from all suppliers including foreign.

» Using PO Query (ppt)
Step by step guide for using PO Query.

Related Links

» PO Query
An online application that allows you to search for vendors, stockroom inventory, vouchers and existing purchase orders.
» View PO Query form information & help (ppt)

» WHOI Purchasing Policy
From the Institution Policy Web site.

One of the primary responsibilities of the Procurement Department is the purchase and payment of goods and services. In this section you will be introduced to the policies and procedures of these processes and the team that will assist you with these purchases.  Plus, we have provided tips on the best practices to use.

In the following pages, you will be introduced to the acquisition practices WHOI has adopted. In developing these policy and procedures we have tried to ensure conformity with most federal and private funding agencies. Our purchasing and payment system has been approved by the Department of Navy Research and conforms to the requirement of government funded purchases.

The Purchasing staff are ready, willing and able to perform any and all processes required to acquire your needs in a timely cost effective manner. Whether you wish them to manage the entire process or only need them to assist you, our staff is trained to provide you with all the expertise you will need.

There are also many tools and forms to assist you in your purchasing requirements. These range from commodity specific tips from our staff to links to suppliers with whom we negotiated contracts to actual order placement sites.

We hope you find these pages informative. Please feel free to contact the purchasing team with questions or comments about this site.

Learn more about:
» Goods & services
» Independent contractors
» Supplier information
» Managing bids & negotiating prices
» Ordering & purchasing goods & services
» Receipt & payment
» Regulations, policies, terms & conditions
» Purchasing forms & tools
» Purchasing staff: contact information

Last updated: April 18, 2014

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