Procurement Systems Coordinator

Position:	Procurement Systems Coordinator
Date:	07/04
Position Code:	2561
EEO Code:	227

Job Summary
As the Procurement Department's systems development and control coordinator, the position holder is responsible for identifying the department's computerized production objectives and problems; developing and implementing (approved) systems procedures and controls, manage all areas computerized production needs and training the Procurement staff in the use of all systems ensuring system integrity, process assurance and continuous operations.

Major Duties

Acts a liaison between Procurement, Controller's Office, MIS and ERP supplier and represents the Procurement Department on systems issues that affect the institution's business practices.
Participates in the ongoing analysis of new releases of ERP software to include setup, testing and implementation where it affects the Procurement (Purchasing, Stockroom, Accounts Payable) module and non-ERP applications.
Researches technological Procurement solutions as they relate to projects associated with defined initiatives.

Assists in developing accurate database reports, which meet the specifications and standards of the Bi-Tech CDD Report Writer program.

Identifies and provides support for network technologies required to support the Procurement business issues.

Provides PC hardware and software related assistance that would include conducting diagnostic and troubleshooting review of PCs and related equipment.

Analyzes PC configuration fields to determine source of user difficulty or problem and seek assistance to remedy situation.

Assists on multiple Procurement projects, and recommends changes in methods or procedures as they relate to technology to increase efficiency of the Procurement system.

Identifies, coordinates, and provides user training on computerize systems and system changes as needed. Prepares and submits user documentation for training purposes.
Supervises and provides direction for staff members responsible for Payable processing.

Maintains current knowledge of Procurement related technologies.

Performs other duties as assigned.

Job Specifications (Knowledge, skills and abilities normally required for competent performance in the job)
Bachelor's degree in business administration or related field required. Several years related experience with non-profit Procurement applications, or equivalent combination of education and experience. Report writing ability and strong analytical skills are expected. Requires excellent communication and interpersonal skills, a strong knowledge of various professional purchasing, stockroom and travel management techniques, considerable experience with computers and knowledge of computer systems applications, and ability to train and motivate personnel to accomplish their assigned duties and responsibilities.

Last updated: February 25, 2013

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