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Employment Services Specialist |
| |
| Position: |
Employment Services Specialist |
| Date: |
04/07 |
| Position Code: |
2527 |
| EEO Code: |
227 |
Job Summary
Reporting
to the Employment Services Manager/EEO Officer, provides employment-related
services for assigned Institution departments by providing guidance
and assistance relative to policies, practices and procedures applicable
to a broad spectrum of Human Resources activities. The incumbent
will be expected to have a solid foundation and in-depth knowledge
regarding FLSA and other employment related laws (ADA, EEO/AA, Civil
Rights Act, National Labor Relations Act, etc.)
Major Duties
- Serves
as an authoritative source utilizing a broad knowledge of Institution
personnel policies, practices, and procedures and is responsible
for comprehensive human resources support to a diverse client
base. Assures the smooth running of operations within area of
responsibility by establishing priorities. Will be expected
to participate and independently conduct research into policies
and programs related to area of responsibility and make recommendations
as appropriate.
- Ensures
compliance with Federal and State labor laws and requirements
affecting human resources activities.
- Interacts
and consults with hiring supervisors in the planning, approval,
and implementation of staffing projections, recruitment strategies,
utilization goals, posting/advertising, screening and applicant
pool development, and selection support; assists with and facilitates
the design of proactive staffing plans. Will be expected to
oversee the Recruitment and Advertisement budgets.
- Reviews
position descriptions to confirm appropriateness of recommended
level of job or recommend alternatives. Works with departments
to draft new position descriptions and may assist with benchmarking
initiatives.
- Creates
and disseminates job postings; drafts employment advertisements
and coordinates ad placement.
- Arranges
and participates in interviews with candidates and serves as
the primary contact for interviewees; briefs candidates on Institution
policies and may check references. Assists in the hiring process
by providing feedback and guidance to the hiring supervisor.
- Coordinates
employee relocations.
- Handles
check-in's and check-out's for all employees and guests; conducts
new employee orientations.
- Facilitates
employment related actions in regards to new hires/appointments,
promotions, transfers, changes of status, and terminations;
advises WHOI community on processes and policies related to
such. Will be expected to be an authoritative source related
to processes and practices associated with certain Institution
councils (Technical Staff Evaluation Council, Administrative
Professionals Evaluation Council, etc.).
- Conducts
initial salary analysis for all new hires, promotions, transfers,
and adjustments. Will be expected to articulate results of analysis
and highlight any key issues; makes recommendations as appropriate
and necessary.
- Prepares
professional correspondence and documentation for various personnel
actions and situations, sometimes of a sensitive nature.
- Interfaces
with employees from check-in through check-out.
- Has signature
authority for certain personnel actions as defined by the supervisor.
- Provides
on-site services and visits on a regular basis, addressing various
human resources and employee relations issues. Acts as liaison
in reviewing the needs of the WHOI community and pulling in
Human Resources specialists as necessary.
- Is a member
of the EEO/Affirmative Action Team.
- Retrieves
information utilizing BiTech system and various CDD reports.
- Identifies
opportunities, defines problems, and recommends viable solutions
which include action plans and timetables. Assists in the development
of administrative procedure manuals, forms, reports, etc. Will
be expected to create a user's manual for area of responsibility
and participate in workflow analyses.
- Handles
and maintains confidential materials.
- Answers
inquiries relating to all aspects of the human resources functions.
- May conduct
exit interviews as requested.
Desired Education/Experience for Hiring
College
degree and professional credentials or equivalent experience as
an HR professional. Excellent communication and interpersonal skills
required. Experience in Microsoft Office applications required.
Must be able to exercise discretion and insure a high level of confidentiality.
Attention to detail is critical. Must be able to take initiative
and work in a team environment. Must possess strong communication
skills, both written and verbal. Must be able to demonstrate excellent
analytical skills. This position is expected to perform at a high
level of proficiency. Must be able to prioritize work, work under
pressure, handle sensitive situations with a high level of professionalism,
and manage multiple duties simultaneously.
Last updated: June 19, 2013 |
