Reporting to the Manager of Grant and Contract Services and as a member of the Grants Administration Team, primarily facilitates the process by which Institution Scientific Staff other Principal Investigators secure sponsored research funding and ensures compliance with Institution and government pre-and Post-funding and reporting regulations. As a contributing member of the team, is expected to be committed to the common purpose, performance goals and approach for which the team members hold themselves mutually accountable. Position requires no direction. Unprecedented and unusual situation are typically handled directly through exercising independent judgment, including complex negotiations/awards.
Works closely with colleagues in support of team cross- training to assist in peak load times, during office absences and as a general resource for all users of these services.
Works closely with Institution staff involved in sponsored research activities to ensure effective, accurate and efficient procedures.
Through periodic internal and external feedback procedures, measures effectiveness of operations and proposes methods for continuous improvement.
Through electronic identification of sources, networking and sending out hard copies, assists in identifying funding opportunities, particularly through non-traditional sources, to appropriate staff; resources may be provided from scientific departments (e.g., key word database of scientists' interests).
Acts proactively to establish communicative links with agency representatives and may be expected to travel to Washington , DC in support of these efforts.
Facilitates preparation of grant and contract proposals, including determining and communicating current requirements to the PIs and assists I the preparation of forms and formatting, as necessary.
Negotiates contractual requirements of awards and contracts on behalf of the Institution and PI in accordance with established procedures and regulations and with authority to sign/accept on behalf of the Institution.
Facilitates grant/contract tracking and start-up at the Institution, ensuring accurate communication/notification to PI, department and Controller's staff, as appropriate.
On behalf of PIs and working closely with the Center/Department Administrators, assists in problem solving as related to the obtaining and expending of grants and contracts, such as first-time situations, pre-award and OPAS spending.
Facilitates the preparation and submission of final reports and close-out arrangements with funding agencies and in accordance with Institution reporting requirements.
May be expected to facilitate negotiating and processing of Institution sub-contracts.
Performs other related duties as the supervisor may deem necessary.
Desired Education/Experience for Hiring
College degree preferred with several years of increasingly responsible, directly related experience or equivalent education/experience; must have demonstrated skills in three or more of the following areas: contractual negotiation, grant/contract administration, process improvement, computer expertise in networking, databases and spreadsheets, scientific literacy, problem solving/decision-making, client satisfaction. Strong interpersonal, communication and organizational skills essential, along with demonstrated leadership, teamwork and personal initiative; computer proficiency required.