Visiting Scholar

Institution Visiting Scholar status may be granted to senior scholars from other academic or research institutions to lecture, interact and collaborate with WHOI staff. Institution Visiting Scholars are not salaried; rather, these appointments are a courtesy to assist in collaboration and afford the scholar access to WHOI facilities and services. Institution Visiting Scholars may not submit proposals through the Institution except as detailed in the policy Principal Investigators on WHOI Proposals.

Process
Institution Visiting Scholar appointments are initiated by letter request, with a curriculum vitae of the candidate and an Institution Visiting Scholar/Guest Investigator Authorization form from the hosting member of the Scientific or Technical Staff. With the approval of the Department Chair or Center Director, the materials are forwarded to the Director of Research for final approval. If the appointment is approved, the Department completes an authorization and forwards it with the file to Human Resources.

The Authorization Form must indicate if the appointment will have a fixed expiration date or if it is anticipated that there will be a long-term relationship between the host and the Institution Visiting Scholar. Long-term appointments will not expire, but Human Resources will, on an annual basis, require the Department Administrator or Manager to confirm that the relationship still exists. A report of Institution Visiting Scholar appointments is sent by Human Resources to the Director of Research for information purposes annually.

Payment
Under special circumstances and with advance approval, Institution Visiting Scholars may receive one or more of the following:

Reimbursement for actual travel expenses (original itemized receipts required)
Reimbursement for housing rental expenses not to exceed $1,000 per month (original itemized receipts are required)
Per diem of not more than $35/day for all other incidental living expenses

Any of these payments are available only to Institution Visiting Scholars who have a permanent address that is more than 50 miles from Woods Hole and only when said payments will assist them in residing in the Woods Hole area during their appointment. (See Procedures for Payment for Guest Investigators and Institution Visiting Scholars.) An Institution Visiting Scholar may be considered for employment via the appropriate employment procedures.

Last updated: February 25, 2013

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