The value of the human resources at the Institution cannot be overemphasized. The Institution's mission could not be achieved without a competent, motivated workforce. To that end, the annual performance evaluation review becomes one of the most effective methods of insuring an efficient and effective operation.
This guide has been prepared to outline the objectives of performance evaluations and the steps involved in completing the evaluation review. A similar document has been prepared for and distributed to Institution supervisors and managers. This evaluation process applies to all Non-Exempt Staff.
Performance evaluations are intended to:
Procedures for Preparing the Employee Evaluation Form
The evaluation areas contained in the enclosed form are intended to serve as a basis for discussion. The evaluation document becomes a record of the review but is only one part of the process; the discussion that occurs between you and your supervisor is clearly as important.
The evaluation form can be completed in one of several different ways, as noted below.
The evaluation discussion is intended to focus primarily on an assessment of your performance, while giving you every opportunity to respond. Both you and your supervisor should avoid subjective impressions of your performance. Such opinions clearly do not belong in an evaluation review. Every attempt should be made to concentrate on concrete examples of your performance. Should there be performance deficiencies that are brought to your attention during this review process, you and your supervisor are encouraged to work together towards designing developmental plans and timetables to improve that performance level.
The end result of the appraisal process is that you and your supervisor have agreed on the appropriate job expectations and standards for your position, using objective criteria. While this outcome does not mean necessarily that you agree with the results of the evaluation, you should feel that you can sign-off on the form indicating that the results were adequately communicated to you. There is space on the evaluation document for you to add any comments, if you wish.
The completed evaluation form is retained in your employee file in the Human Resources Office. If desired, you may also receive a copy for your own files.