PROFESSIONAL EXPERIENCE:

2011-present, Administrative Associate II; 2007-2011, Administrative Associate I; 2005-2007, Sr. Administrative Assistant II.   Provide administrative support to scientists and staff.  Prepare, proofread, edit, format, and submit proposals, annual and final reports, electronically, to various funding agencies.  Prepare proposal budgets using WHOIgrants management system. Use English language skills to proofread manuscripts and proposals for foreign national scientists and students.  Created and maintain web sites for 8 scientists using Site Lite. Learned MathType to create and edit equations for scientists.   Monitor FSR activity for scientists on a quarterly basis or when requested. Maintain PO Photo Board, take photos, and use Adobe Photoshop CS to format photos for printing.  Coordinated administrative aspects of MABPOM (fall 2008), Gender Equity meeting (2009), Kickoff MURI meeting in Chicago (fall 2010), and Recruitment Chairs meeting (2010).   Improved the administrative process by creating databases using FileMaker Pro (PO Dept. Copy Codes, and Skills Inventory).  PO Department representative on the International Committee from 2005-2010.  PO Department representative on the FLEX (FastLane Expert) committee, 2010-present.

 Key responsibilities and accomplishments:

• Created, improved, and maintain web sites for several scientists
• PO New Chair Committee 2010 – Admin Rep
• PO Dept Rep - International Committee, 2005-2010
• Improved administrative processes

Cape Cod Chamber of Commerce/CVB, Hyannis, MA                                                         2004 – 2005

Processed sales leads into database, created mail merge documents and promotional mailings.  After several weeks of employment, assigned by CEO as primary contact for exhibitors at 2005 BizWiz Conference & Marketplace, the chamber’s premier revenue-generating event.  Created spreadsheets, tracked revenue and provided updated financial reports to Chamber management.  Managed exhibitor needs and requirements for the event.  Anticipated challenges and resolved issues.

 Key accomplishment:

• Played a leading role in successful coordination of  the 2005 BizWiz event

 Spherion Workforce Architects, Waltham, MA                                                                   1999 - 2004

(Contract work for IBM Corporation)

Provided support to senior executives by managing and coordinating IBM’s education enrollment program for 2000+ consultants across the U.S.  Responsible for a $2 million education budget, purchase orders and outside vendor education course enrollments for PeopleSoft, SAP, Siebel, and Oracle. Created and managed a Lotus Approach consultant certification database for IBM’s Integrated Technology Services division.  Provided sophisticated reports (cost of education, certification, etc.) to practice executives on demand.  Worked closely with new employees, external vendors, and management. 

 Key accomplishments:

• Streamlined education enrollment processes, saving IBM approximately $150,000 per year
• Created a consultant enrollment/certification database that helped IBM place qualified consultants in open positions quicker, helping reduce “bench time”

John R. Starr, Inc., Management Consultants, Osterville, MA                                            1994 - 1999

Created high-end client deliverables (reports, graphics, charts, etc.) using the advanced features of Harvard Graphics and the MS Office suite.  Assisted in research projects by using Dialog and other electronic/web search tools.

 Key accomplishments:

• Created and improved re-usable templates for graphics and report generation, allowing consultants to complete client projects quicker and more profitably
• Enhanced the image of the company by providing high-quality, professional reports and deliverables

 Town of Dennis, Dennis, MA                                                                                                     1992 - 1994

Managed front office functions to support the Town Administrator and Board of Selectmen.  Based on previous experience, I was asked to screen applications, interview, and fill several secretarial positions in Town Hall.

 Key accomplishments:

• Directed workflow, supervised, and trained the first Job Tech summer intern
• Increased administrative efficiency and effectiveness by leveraging my previous IBM experience

 IBM Customer Support Operations, Boston, MA                                                                   1988 - 1992

Provided administrative and customer support to IBM Information Network Marketing Representatives and System Engineers. 

 Key responsibilities and accomplishments: