Minutes - 2013
March 27, 2013, GEPAC Meeting Minutes
Attended: Stace Beaulieu, Tina Betti, Janet Fields, David Griffith (Skype), Joel Llopiz, Dan McCorkle, Dave Ralston, Heidi Sosik
Guests: Nanci Pacheco, Mary Murphy, Amy Maas
1- vote to approve/edit/amend employment statistics plots for GEPAC website
Before the meeting we emailed a PDF with the 6 plots to be generated annually in collaboration with MIS & HR.
The last page of the PDF showed a draft webpage for display of the plots. The draft webpage was not publicly accessible, but Stace logged in and showed it during the meeting for discussion.
At the meeting we discussed edits and approved the plots.
Additions will include the most recent NSF data (2013 report) and AAUP data (http://www.aaup.org/reports-publications/publications/see-all/aaup-faculty-gender-equity-indicators-2006), data for WHOI postdocs, and additional data for WHOI sci staff.
2- vote to approve or suggest another 2013 speaker
Both the Women's Committee and the Postdoc Association approached GEPAC with a request to co-sponsor the following speaker for 2013:
Sara Laschever, co-author of the the book "Women Don't Ask: The high cost of avoiding Negotiation--and postitive strategies for change." Here is a link to the website about the book and a short bio: http://www.womendontask.com/
We note that Sara worked as a research associate for Project Access, a Harvard University study funded by NSF, ONR, and the Bunting Institute. Two books published from Project Access included 'Gender Differences in Science Careers: The Project Access Study' and 'Who Succeeds in Science? The Gender Dimension,' both by G. Sonnert, assisted by G. Holton.
GEPAC approved, and Women's Committee would be the lead contact/organizer.
We suggested that a GEPAC member join a phone call ahead of time with the speaker to help tailor the talk for WHOI audience.
Following the meeting, Stace submitted budget breakdown to Director of Research that was approved for co-sponsorship with Women's Committee.
Target date: October, but not during Oct 10-11; Tues, Weds, or Thurs
Note: for 2014, we would return to previous suggestions for speaker on unconscious bias or dual career issues.
3- member rotation(s)
Dan McCorkle is now Dept. Chair in G&G and is stepping down from GEPAC. Director of Research is now requesting nominations for new co-chair from scientific staff.
Dave Ralston is stepping down and James Kinsey, also from AOPE, will be a new member.
New postdoc members: Mike Polito, Katie Shamberger.
Here is a link to the GEPAC members list: http://www.whoi.edu/page.do?pid=43661
Members serve for approximately three years.
4. Action Items:
- Stace will work with Nanci/Tina to finalize 2013 GEPAC employment plots and post a draft webpage to GEPAC website
- GEPAC members will review draft webpage and a memo will be sent to Directorate prior to public announcement
- Stace will communicate with Women's Committee re: plans for early fall speaker
- Next GEPAC meeting to be held end summer / ahead of early fall speaker
Minutes - 2012
January 11, 2012, GEPAC Meeting Minutes
Jan 11, 2012, GEPAC Meeting Minutes
Attended by: Stace Beaulieu, Tina Betti, Janet Fields, David Griffith (Skype), Dan Lizarralde, Dan McCorkle, Larry Pratt, Dave Ralston, Adam Shepherd, Heidi Sosik
Guest: Nanci Pacheco
1. Guest: Nanci Pacheco from Management Information Systems (MIS)
Proposed plots to show to the WHOI community:
All plots to be displayed from the GEPAC webpage will be counts of people in positions per year dating back to at least year 2000.
1a. An “overall” plot that shows all WHOI employees in coarse categories (e.g., slide 52 in 2005 GEPAC presentation: http://www.whoi.edu/images/gepac/institution_gender_equity_update_0506.ppt#310,52,Slide 52).
1b. Scientific staff (this can date back to 1974 if appended to Fig. 1 in http://www.whoi.edu/images/gepac/Gender_Equity_Report.pdf) (we could date back to 1988 if appended to: http://www.whoi.edu/images/gepac/institution_gender_equity_update_0506.ppt#259,13,Slide 13)
1c. Research technical staff ladder (exempt)
1d. Engineering technical staff ladder (exempt)
1e. Information systems technical staff ladder (exempt)
1f. Plot for APO (to provide more detail than shown in “overall” plot above). APO already prepares a report to NSF each fall, so we could choose a plot from this.
Proposed additional plots available to GEPAC:
Additional plots available for GEPAC review can include the above counts per department, as well as time series of “time in position” and time series of “time before promotion.” GEPAC also requested time-series plots of no. hires per gender (e.g., http://www.whoi.edu/images/gepac/institution_gender_equity_update_0506.ppt#280,18,Recommendations 5 & 6 – Recruitment and retention). These and the above plots can be reviewed by GEPAC and compared to national averages in preparing an annual update to the Directorate.
Dan would like for there to be a regular meeting with GEPAC co-chairs and Dept. Chairs and VPs to keep gender biases “on the radar” during the process of recruitment of scientific staff. Dan listened in on last fall’s Higher Education Recruitment Consortium (HERC) webinar on recruitment biases: “Evaluating Faculty Candidates: Understanding and Minimizing the Influence of Unconscious Bias.”
3. Discuss next Visiting Speaker
3a. We discussed the possibility that our next visiting speaker address solutions for dual-career hiring and retention. Dave R. mentioned that this has been a subject of discussion in Sci Sec (http://www.whoi.edu/page.do?pid=39075). Dan L. mentioned that this has also been discussed in G&G. HR is developing a new brochure related to dual career issues.
Suggestion from Heidi’s email following the meeting: Dr. Elizabeth G. Creamer from Virginia Tech (http://mpowir.org/creamer_dualcareer.ppt).
Suggestion from Dan Mc’s email following the meeting: Dr. Londa Schiebinger from Stanford (http://www.stanford.edu/group/gender/ResearchPrograms/DualCareer/DualCareerFinal.pdf). Note: Dan Mc also downloaded a number of references that may be useful background material for choosing a speaker on dual-career issues.
3b. Other potential speaker topics:
Janet Mertz (University of Wisconsin-Madison): Debunking Myths about Gender, Culture, and Math Performance
3c. After the meeting, GEPAC decided over email to co-sponsor a speaker with the Women’s Committee:
Valerie Young, “Imposter Syndrome” (http://www.whoi.edu/page.do?pid=37137&tid=282&cid=127009), 12 March 2012, 10:30-12:00 in Redfield
4. Discuss change of GEPAC committee charge
The Women’s Committee asked that GEPAC remove the requirement that we have an active member from their committee. Committee charge (from website): “Members serve for approximately three years, and the Committee will continue to have representation from a wide range of departments, both scientific and administrative as well as from the Women’s Committee.”
- Follow-up to Visiting Speaker: Kathleen Flint Ehm, Tues., July 19, 2011
- New brochure available on GEPAC website: https://www.whoi.edu/fileserver.do?id=106024&pt=2&p=10979
(Stace provided ~300 brochures to APO and ~200 to HR)
- (all) Please email GEPAC co-chairs with suggestions for next visiting speaker. Stace and Dan Mc. will compile suggestions and send out an email. GEPAC can make a decision over email re: next speaker and the contact person to arrange the visit.
- (TBD) Arrange for next visiting speaker.
- (Stace and Dan Mc.) memo to directorate to summarize 2011 and plans for 2012. In this memo, ask to remove the Women’s Committee member from the GEPAC committee charge.
- (Stace and Dan Mc.) work with Nanci to obtain draft plots (1a – 1e above) as image files (e.g., JPGs)
- (Stace, Dan Mc., Adam) draft webpage with password protection for GEPAC members to review how information is displayed
- (Dan Mc.) Although no meeting with recruitment committee and Dept. Chairs occurred in 2011, co-chairs will plan for a meeting in 2012.
- (Stace and Tina) revise the draft survey of perceptions of gender equity at WHOI for further discussion at next GEPAC meeting.
- Next GEPAC meeting to be held in June/July time frame.
Minutes - 2011
June 22, 2011, GEPAC Meeting Minutes
June 22, 2011, 3 - 4:30PM, Smith Conf. Room
Attended by: Stace Beaulieu, Tina Betti, Janet Fields, David Griffith (Skype), Kim Grodzki, Dan Lizarralde, Dan McCorkle, Larry Pratt, Heidi Sosik, Larissa Williams, and Jian Lin from the Diversity Committee
1. Status of action items from previous meeting
Four of the five action items from the previous meeting have been addressed. Nanci Pacheco could not attend this meeting today, so we will invite her to the next meeting. The remaining action item is to schedule a meeting with recruitment committee and Dept. chairs for this fall. This action item will be tasked to the next GEPAC co-chair from the scientific staff. There was some discussion of this action item re: translating the experience gained by the previous year's to the next year's recruitment committees.
2. Discuss upcoming speaker visit - Kathleen Flint Ehm, Tues., July 19, 2011
Ehm is Manager of the National Postdoctoral Association's ADVANCE Project:
Prior to the meeting, Larry circulated a recent PowerPoint presentation that Ehm gave re: "the leaky pipeline." There was some discussion about having Ehm tailor the WHOI presentation to a broader geoscience community. There was strong interest in encouraging Dept. Chairs and Directorate to attend the presentation. One suggestion was to have Director of Research or Dean of Academic Programs introduce Ehm at the noon-time presentation. The noon-time talk should be advertised on WHOI's yellow sheet and announced to the broader Woods Hole scientific community.
- morning: breakfast with WHOI postdocs and students
- ??later morning??afternoon: meeting with WHOI Assistant Scientists
- noon: seminar at Redfield Auditorium
- box lunch picnic to follow the seminar at Redfield
- dinner with GEPAC Committee
3. Report on symposium on "Women of MIT" attended by Heidi Sosik in March 2011
A report was released as an ~10-yr follow-up to the 1999 report on the status of women faculty at MIT chaired by Nancy Hopkins and Mary Potter. Links to the report and to a video of Hopkins's talk at this symposium are posted on the GEPAC website. The report highlights successes over the past decade, points out remaining challenges, and also shows new challenges that have arisen due to proactive policies towards hiring more women.
4. Discuss GEPAC employment data stats and potential survey of perceptions of gender equity at WHOI
- Brief report on meeting of GEPAC members (Stace Beaulieu, Tina Betti, and Heidi Sosik) with Nanci Pacheco, Chris Hammond, and Anita Norton in April 2011
Stace briefly reported on the three types of graphs that we are going to be able to show on an annual basis to the WHOI community: how many fe/males in positions at annual time points, number of years that fe/males have been in position, and number of years that fe/males were in the lower rank position prior to promotion. There was discussion about how coarse the positions would be presented, whether we would present information per department, whether we could use the data to see if there are gender-related issues with retention. There was further discussion about the audience for these data, how will the data be analyzed and reported, what can we achieve in terms of identifying and addressing problems. A charge of the GEPAC is to advise the Directorate, and it was suggested that GEPAC prepare a modest annual report or status update with the release of the annual stats and compare these stats with national or other comparable averages.
- Discuss draft survey of perceptions of gender equity at WHOI prepared by Stace Beaulieu and Tina Betti
Prior to the meeting, Stace circulated a draft subset of questions pulled from the extensive 1988 survey of the equity climate at WHOI. Stace introduced the motivation for conducting a "perceptions survey" in conjunction with the release of gender-related employment stats. The goal will be to collect data on perceptions of gender equity which can be compared with tangible data from the employment stats to see if there are discrepancies between subjective and objective viewpoints. Members agreed to move forward with the proposed survey. Due to its low cost and ease of using online survey, it was suggested to conduct the survey when the employment stats data are released (or just prior to), to obtain a "time zero" which could them be compared with a time point a couple of years later (i.e., after a couple of cycles of annual employment stats being available to the community).
Discussion about the survey included:
- How will we ensure participation in the survey is representative of employee demographics?
- One way to attract participation is to offer a raffle prize. There was some discussion of how to keep entry into a raffle prize entirely separate from a returned survey form so that anonymity is protected. Examples: at the end of survey, provide email address with subject line to enter raffle; provide i.d. # which is recorded on separate database to know who entered into the online survey.
- Also, Janet mentioned a recent online survey that she was involved with at MIT that had 90% return.
- Announcement of the survey in Susan Avery's weekly WHOI news may help increase participation.
- Discussion of the Discrimination and Harassment section included: need to specify recent time frame in which survey respondent has observed discrimination (note: following the meeting, an additional comment is that we should use "experienced" vs. "observed" discrimination), some discussion of confidentiality if harassment is indicated on the survey response due to legal implications, discussion about whether/how to include discrimination on ships. If we include discrimination on ships, we have to consider whether this will be specific to WHOI ships and/or WHOI employees on WHOI or other ships.
5. Interaction with other WHOI Committees:
- Diversity Committee
Jian discussed importance of coordination among WHOI Committees and also discussed activities of the Woods Hole Diversity Committee which sponsors the PEP summer student program and annual "Diversity Days" events. WHOI's Diversity Committee is currently working towards support for a "BRIDGE" lecture program that will allow WHOI personnel to supplement visits to other institutions with talks to engage interests of underrepresented groups in ocean sciences.
- Women's Committee
Unfortunately, we did not have time during the meeting to discuss recent or upcoming Women's Committee activities. Kim reported over email that the recent Women's Committee Annual Dinner with guest speaker Cindy Van Dover was a huge success.
6. New action items arising from this meeting
- Larry will schedule rooms, arrange for breakfast meeting and box lunches, and send out agenda for Ehm's visit. Individual GEPAC members will be tasked with contacting Dept. Chairs and Dept. Education Coords. to advertise the noon-time talk.
- Next GEPAC meeting will include presentation and discussion of employment stat graphs by Nanci Pacheco.
- Stace will work with Tina to revise the draft survey of perceptions of gender equity at WHOI for further discussion at next GEPAC meeting.
- Next GEPAC meeting to be held in December/January time frame.
Jan. 26, 2011, GEPAC Meeting Minutes
Members and visitors present: Janet Fields, Stephanie Murphy (Diversity Comm.), Dan McCorkle, Dan Lizarralde, Tina Betti, Larry Pratt, Stace Beaulieu, Larissa Williams, Adam Shepherd, Kim Grodzki (Women’s Comm.), Dave Ralston, Heidi Sosik, David Griffith (via Skype)
1. Welcome new members
2. Status of action items from previous meeting
3. Memo to Directorate re: recruitment process 2010, and follow-up for 2011
4. Discuss speakers for 2011
5. WHOI employment stats
7. Upcoming events and activities for Women's Committee and Diversity Committee
1) Larry and Stace will follow up with administration and Dept. Chairs re: Nov. 2010 letter to Avery and Madin.
2) Larissa and Janet will send additional info on various possible speakers. Larry will follow up on speaker suggestions above.
3) An August or September 2011 meeting with recruitment personnel will be scheduled, as last year.
4) Stace and Tina will come up with a more specific proposal for a survey.5) We will invite Nancy Pacheco from MIS to our next meeting to describe employment statistics that can be generated from the database.
Minutes - 2010
Minutes - 2010
8 June 2010
Present: Larry Pratt (Co-Chair), Stace Beaulieu (Co-Chair), Tina Betti, Janet Fields, Dave Ralston, Debbie Shafer, Heidi Sosik
1) Introduction of new members and new Co-Chair
2) Review the charge to the committee
3) Discuss current membership
4) Review JoAnn Moody’s visit
5) Heidi's update, as outgoing Co-Chair but continuing member
b) Gender-related employment stats
6) Begin planning for future GEPAC-sponsored workshop(s)
7) Updates for events sponsored by other committees
8) Other discussion items
b) Possibility of gender equity survey
9) Set time for next regular meeting
Meeting adjourned at 15:45
Minutes - 2008
July 29, 2008
Present: Larry Pratt, Kristin Pangallo, Debbie Shafer, Tina Betti, Dave Ralston, Christine Charette, Peter Mollo, Andony Lavery, Heidi Sosik (via speaker phone)
B. Joyce Yen Visit
In response to staff comments and needs, GEPAC decided to contact Joyce Yen for an alternative-type gender equity visit. Dr. Yen has an NSF-Advance grant through the University of Washington. Dr. Yen has been invited to come to WHOI to give an IAT test (she is licensed to do so) to 10-12 people. The cost of the trial test is $500. GEPAC will also provide a $2000 stipend to Dr. Yen and pay for her travel expenses. Dr. Yen’s visit is scheduled for September 9 and 10, 2008. GEPAC will be looking to her for advice on the usefulness of the “chilly climate” workshops, and advice on things our committee should be doing in the future to advance gender equity at WHOI. The committee worked on a schedule for her two-day visit and came up with the following draft (subject to change).
Tuesday, September 9
9:00 am Coffee with GEPAC et. Al
10:00 IAT test
12:00 Lunch with Joint Program Students
2:30 Coffee/tea in Clark
bldg. before PO seminar (et. al)
Wednesday, September 10
9:00 am Coffee with Chemistry dept.
10:30 Attend AOPE staff meeting
12:00 Lunch with Postdocs
3:00 Debrief with GEPAC
C. Future Items
1. GEPAC members agreed that our committee should meet three
times per year. Our next meeting will be
in late fall, 2008; Larry will send suggested dates.
2. Visiting Scholars
Meeting adjourned at 11:22
Minutes - 2007
November 14, 2007
Present: Tina Betti, Susan Stasiowski, Heidi Sosik, Dave Sutherland, Deb Shafer, Peter Mollo, Joan Watring, Ann Sweck, Liz Kujawinski, and Mike Purcell.
1) (Membership) We need to replace a few outgoing members, including Liz and Mike. Any suggestions?
2) (Chilly climate workshops). Heidi is trying to schedule a Dr. Bernice Sandler chilly climate workshop for early December. The workshop is aimed at new employees and others who have not yet attended one. We asked for feedback on past workshops and did not get much.
3) (Visiting scholars). We talked about the possibility of inviting Jane Elliott, either as a speaker or to give a workshop. She is very $$$. Might want to do this jointly with Diversity Committee since Elliot’s expertise are generally in the area race, class, etc. in addition to gender.
4) (Space) Larry handed out the results of his 2006 Space Survey (see these on Activities page). There does not seem to be any obvious discrepancy between space allocation men vs. women, but the statistics are difficult due to small numbers. There was a feeling that the senior research personal should also be included in the reporting.
As far as periodic reporting of these numbers (by the department execs) the example that Larry handed out seemed like an acceptable format. It is roughly as follows:
5) (On-site daycare) Tina: A company named Bright Horizons sets up daycare. They have met with the Vice Presidents and have come up with a WHOI plan with 56 slots, including a certain number of toddlers, infants, etc.Would run 10.5 hrs/day. The cost is apparently 1.5 million to get it going. Tuition costs could be higher than local (about $300/week vs. $235/week for toddler), but they claim to have better teachers and facilities. On top of this there is an institutional cost of $100K/year to $300K/year, depending on the tuition rate. They also run daycare at LDEO and (we think) MIT. Tina has been asked by the VPs to do a survey to find out who will actually use this.
Dave Sutherland commented that Joint Program students with kids can only get daycare at MIT and therefore must reside there. There is one at the Stata Center. He is going to find out how much this costs.
Heidi asks whether WHOI coordinate a new daycare building with new housing to replace Winding Lane (which may be sold)?
There is a suggestion that GEPAC should sponsor an opening meeting to discuss these issues? For example, how will people feel about an outside company as opposed to established local organizations such as the Woods Hole CO-OP. Tina will check with the VP’s about the open meeting suggestion.
6) (Supervisors manual) Tina: HR plans a series of workshops on training people (supervisors, search committees, etc.) on how to conduct interviews. They also have a short manual called “The Interview Process”.With Deb’s help, they are revising the HR website to present this information in a better way.
June 19, 2007
In Attendance: Heidi Sosik, Tim Eglinton, David Sutherland, Tina Betti, Larry Pratt, Christine Charette, Debbie Shafer, Liz Kujawinski, Andone Lavery, Joan Watring, Alex Rao
Updates and Actions:
A). The Science article “U.S. Agencies Quiz Universities on the Status of Women in Science” was distributed (March 30, Vol 315).
B). Tim and Heidi met with all of the VPs and with Emily Schorer and Tina Betti to discuss a variety of gender equity-related topics that were raised in Beyond Bias and Barriers by the National Academies of Sciences.
Heidi and Tim asked the VPs to take all of the National Academies’ findings at face value and to use them as a guideline for WHOI policies and practices.
C). Tim Eglinton will be stepping down as Co-Chair of this committee to be the Department Chairperson of the Department of Marine Chemistry & Geochemistry.
D). Our next meeting will be in late summer/early fall, 2007. Items to be addressed include:
Minutes - 2005
June 17, 2005
Present: Sosik, Eglinton, Walden, Purcell, Rauss, Montgomery, Gomes, Grumet, Lavery, Holland, Nemmers, Hammond, Grieve, Chandler, Farrar, Hirth, Elder, Pratt, Charette.
Absent: Kujawinski, Houtler, Lentz, Ketten
Discussion of draft presentation on Institution-wide gender equity update.
Discussion of GEPAC recommendations in response to findings from gender equity survey and update since 2000 report.
Minutes - 2004
December 21, 2004
Present: Kathy Elder, Andone Lavery, Susan Grieve, Tom Nemmers, Darlene Ketten, Chris Hammond, Ellyn Montgomery, Marjorie Holland, Heidi Sosik, Karen Rauss, Steve Lentz, Ernie Charette, and Tim Eglinton.
Absent: Barry Walden, Marsha Gomes,
Summary of Meeting
Discussion of priority gender equity issues to tackle:
Discussion of successful NSF ADVANCE programs
Discussion of specific gender equity issues that Prof. Hopkins has encountered/tackled at M.I.T.
Current Situation at MIT:
Prof. Hopkins current responsibilities:
- 3 new policies now in place on family leave etc.
- Undertook study and redesign of recruitment and retention of minority graduate students.
Engineering dept at MIT has seen significant change since 1997 as a direct consequence of Dean’s actions.
The Biology department is now 25% women, with 3 in influential positions. However, problems still remain: e.g., group proposals have often continued to exclude women.
Tenure rate for women and men at MIT is now the same in science.
The “cost” of success in science for women is often greater (e.g., exclusion from groups). Quality of life for women scientists still a big issue.
At MIT, prediction is that it will take 95 years for science faculty to reach 50% women (75 years for School of Engineering). While current Dean is supportive, their 5-year terms make sustained progress difficult.
While women in science faculty is an issue this is not always the case. For example, in the Humanities the men are marginalized.
December 6, 2004
Present: Ellyn Montgomery, Chris Hammond, Susan Grieve, Marsha Gomes, Tom Nemmers, Heidi Sosik, Kathy Elder, Steve Lentz, Karen Rauss and Tim Eglinton.
Absent: Darlene Ketten, Barrie Walden, Andone Lavery, Marjorie Holland, Ernie Charette
June 3, 2004
Present: Heidi Sosik, Tim Eglinton, Marsha Gomes, Andone Lavery, Tom Nemmers, Marjorie Holland, Karen Rauss.
Absent: Ernie Charette, Kathy Elder, Susan Grieve, Christine Hammond, Darlene Ketten, Steve Lentz, Ellyn Montgomery, Barrie Walden.
May 3, 2004
Present: Heidi Sosik, Tim Eglinton, Marsha Gomes, Andone Lavery, Kathy Elder, Tom Nemmers, Marjorie Holland, Karen Rauss.
Absent: Ernie Charette, Darlene Ketten, Susan Grieve, Christine Hammond, Marjorie Holland, Steve Lentz, Ellyn Montgomery, Barrie Walden.
April 28, 2004
Present: Heidi Sosik, Tim Eglinton, Andone Lavery, Steve Lentz, Kathy Elder, Tom Nemmers, Christine Hammond, Ernie Charette, Marjorie Holland, Ellyn Montgomery, Karen Rauss, Claire Reid.
Absent: Darlene Ketten, Marsha Gomes, Susan Grieve, Barrie Walden.
March 24, 2004
Present: Heidi Sosik, Tim Eglinton, Steve Lentz, Kathy Elder, Tom Nemmers, Christine Hammond, Ernie Charette, Susan Grieves, Marjorie Holland, Ellyn Montgomery, Karen Rauss.
Absent: Darlene Ketten, Dan Repeta, Barrie Walden.
The subject of the next GEPAC committee meeting will be: