The following statement should be included in all WHOI proposals to external funding agencies.
The Woods Hole Oceanographic Institution (WHOI) is a non-profit [501c(3)] research and education organization subject to the cost principles of 2 CFR 200. WHOI Principal Investigators are responsible for conceiving, funding and carrying out their research programs. Senior Personnel are expected to raise 12 months of support for themselves and their staff by writing proposals and obtaining sponsored research grants and contracts from a variety of sources. Some teach voluntarily in MIT/WHOI’s Joint Program, but support for this is limited. NSF has confirmed to WHOI that salary support beyond 2 months per year can be justifiable in grants for WHOI Principal Investigators.
The rates included in the proposal are negotiated with our cognizant government agency (Office of Naval Research).
Foreign Contracts, Proposals and Agreements
Before submission to GCS all WHOI proposals, contracts, agreements, and awards with foreign agencies/vendors should stipulate that payment is in US dollars.
WORDING to include in the Budget Justification. "All payments will be in US dollars."
Remember: Foreign proposals should have a fee in the budget. See Fee Policy on the Director of Research's website
Corporate Sponsored Research Submissions
Submissions to Funding Agencies 'Foreign Entities' (18) and 'Non-Government Other' (16 - also known as 'Non-Government Contracts, POs, Subs (Non-Govt Prime)) require review by the Office of Technology Transfer before the Submission is routed to GCS.
Loan AgreementWhen you are preparing a proposal that is going to lend equipment to another organization and the PI expects to have that equipment returned (or replaced) at the end of the period of performance, a Loan Agreement should be included as part of the proposal. In addition, part of the "letter" or proposal text should state that it is required that the Loan Agreement be signed by an Authorized Official of the organization (Borrower) and returned with the subaward or purchase order. The Word file includes in red an example of how the Agreement should be completed before inclusion in the proposal.
Justification for Fee in Proposal:
The following statement may be included in the Budget Justification or Budget Discussion for a proposal that includes a Fee.
The Woods Hole Oceanographic Institution is authorized to charge fees in accordance with existing government regulations. The Institution requests fees on both contracts and subcontracts. The fees are considered unrestricted funds and are utilized by the Institution Director and the Director of Research in the pursuit of science and engineering. These funds are used for cost sharing for instrumentation, for proof of concept research and development and a wide variety of other research related activities.