Grievance

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Policy Information

Issue Date: June 1, 2004
Revision Date: January 27, 2011
Primary Contact: Director of Human Resources
Responsible Member of Directorate: President and Director
Responsible Office: Human Resources

Policy Statement

The Grievance Policy indicates steps to follow for employees and Joint Program students who are dissatisfied with terms of employment or working or academic conditions.

Reason for Policy

To provide recourse in the event of workplace grievance.

Policy Information
Policy Statement
Reason for Policy
Who Should Be Familiar With This Policy
Procedures

Who Should Be Familiar With This Policy

All employees and Joint Program students.

Procedures

I. Employees and Joint Program students who are dissatisfied with terms of employment or working or academic conditions should discuss the matter first with the appropriate supervisor or advisor. Should the individual be reluctant to seek resolution at this level, or should the supervisor or advisor not be able to provide such resolution, the problem may be discussed with the appropriate Department Chair or Administrative Manager. If the problem remains unresolved, or if the individual is reluctant to talk with anyone within the organizational unit, the individual should contact the Employment Services Manager/EEO Officer, who is also the Institution's Title IX Coordinator.

II. Any individual who remains dissatisfied after the above may request that the Human Resources Manager/EEO Officer convene a Grievance Committee. This request must be initiated by completing the Request to Convene Grievance Committee form (pdf) and submitting it to the Human Resources Manager/EEO Officer. If it is determined that a grievance committee is appropriate, it will be set up as follows:

A. The Human Resources Manager/EEO Officer, as nonvoting Secretary, will be responsible for organizing the Committee and will see that the business of the Committee is carried out and its recommendations reported as specified below.
B. The Committee will consist of two members selected by the appropriate member of the Directorate and two members selected by the individual. Any full-time regular employee or Joint Program student of the Institution may serve on the Committee, but none of the selected members of the Committee are to be in the same organizational unit as the person whose grievance is being heard.

C. Within one month after the individual has asked that a Committee be established, the Grievance Committee will submit a report to the President and Director with a recommendation on the merits of the grievance and, if appropriate, recommendations for corrective action.

D. The President and Director will review the recommendations of the Committee and promptly report his decision to the individual and all concerned. The President and Director's decision will be binding.

III. Any employee or Joint Program student may use the Grievance Procedure and no penalty or recrimination of any kind shall be incurred as a result.

IV. This procedure does not apply to dissatisfaction arising from personal problems with fellow employees or students, compensation, or to any right of continued employment or educational pursuit at the Institution.

V. The deliberations of the Grievance Committee are to be kept confidential.

Should you require assistance in the interpretation of this procedure, please contact the Employment Services Manager/EEO Officer.

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Last updated: January 27, 2011