Official Rules

SHARE THIS:

THESE OFFICIAL RULES CONTAIN AN ARBITRATION AGREEMENT, WHICH WILL, WITH LIMITED EXCEPTION, REQUIRE YOU TO SUBMIT CLAIMS YOU HAVE AGAINST WOODS HOLE OCEANOGRAPHIC INSTITUTION TO BINDING AND FINAL ARBITRATION.  UNDER THE ARBITRATION AGREEMENT, (1) YOU WILL ONLY BE PERMITTED TO PURSUE CLAIMS AGAINST WOODS HOLE OCEANOGRAPHIC INSTITUTION ON AN INDIVIDUAL BASIS, NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS OR REPRESENTATIVE ACTION OR PROCEEDING, AND (2) YOU WILL ONLY BE PERMITTED TO SEEK RELIEF (INCLUDING MONETARY, INJUNCTIVE, AND DECLARATORY RELIEF) ON AN INDIVIDUAL BASIS.

The #OneGiantLeap for the Ocean Facebook Contest (the “Promotion”) begins at 12:00:00 pm Eastern Standard Time (“EST”)] EST on February 8, 2016 (the “Promotion Start Date”) and ends at 11:59:59 am EST EST March 9, 2016 (the “Promotion End Date”) (such period referred to herein as the “Promotion Period”).  The Promotion is sponsored by Woods Hole Oceanographic Institution (the “Sponsor”).HOW TO ENTER: NO PURCHASE NECESSARY TO ENTER OR CLAIM PRIZE.  A PURCHASE WILL NOT INCREASE YOUR CHANCES OF WINNING.  Participants may enter the Promotion by creating and submitting a Facbook post that explains your idea how to make #OneGiantLeap for the ocean and improve humans relationship with it  (“Submission”).  To submit your entry, visit and like  Woods Hole Oceagraphic Institution's Facebook page. Post your entry onto our timeline. Include the hashtag #OneGiantLeap and a tag to our Facebook page. You can find more information about submitting your entry at http://www.whoi.edu/OneGiantLeap (the “Website”).

  1. Participation in the Promotion is voluntary and does not require you to purchase anything from Sponsor.  No illegible, incomplete, forged or altered entries will be accepted.  All entries become the property of Sponsor and will not be returned.  All entries are subject to Sponsor’s privacy policy located at www.whoi.edu/whoi/privacy.do.  A maximum of three [3] entries per participant.

  2. PRIZE:
    1. Finalists: Each Finalist (as defined below) will receiveone (1) R/V Neil Armstrong long-sleeve shirt, one (1) R/V Neil Armstrong baseball cap, one (1) Woods Hole Oceanographic Institution sweatshirt, and one (1) copy of Oceanus magazine (the “Finalist Prize”). The Finalist Prize has a total approximate retail value (“ARV”) of One Hundred and Fifty U.S. Dollars ($450.00 USD) ($150.00 USD per Finalist).
    2. Grand Prize: Each Grand Prize Winner will receive:
      1. Invitation to the R/V Neil Armstrong arrival celebration, currently scheduled to take place in April 2016, in Woods Hole, Massachusetts;
      2. Round-trip economy class airfare from a major U.S. gateway airport nearest the Grand Prize Winner’s residence (within the continental United States) and arriving at an airport in near Woods Hole, Massachusetts;
      3. Two (2) nights at a hotel of Sponsor’s choice (one (1) room, double occupancy);
      4. Breakfast at per diem rates provided at the hotel and other meals organized by Sponsor;
      5. Ground transportation to and from the airport and to and from events organized by Sponsor;
      6. A tour of Woods Hole Oceanographic Institution;
      7. A one (1) year membership to the Woods Hole Oceanographic Institution Associates Program; and
      8. A brass, engraved Woods Hole Oceanographic Institution ship clock (the “Grand Prize” and together with the Finalist Prize, the “Prizes”).

    The Grand Prize has a total ARV of One Thousand Five Hundred U.S. Dollars ($4,500.00 USD)
    Components of the Grand Prize described in Section 4(b)(i) through (vi) above will be awarded to each Grand Prize Winner and one (1) Guardian of the Grand Prize Winner. All other components will be awarded to each Grand Prize Winner only. All expenses and incidental travel costs not expressly stated in the description above, including but not limited to, incidentals, passenger tariffs or duties, surcharges, airport fees, service charges or facility charges, personal charges at lodging, security fees, taxes or other expenses are the responsibility solely of  the Grand Prize Winner and his or her Guardian. If  you are unable to attend the R/V Neil Armstrong arrival celebration, you should not enter the Contest.

    Sponsor reserves the right to substitute prizes of equal or greater value.  No other substitution or transfer of Prizes permitted.  Sponsor is responsible only for Prize delivery.  In order to receive a Prize, the Winners may be required to provide proof of identification.  Any and all taxes on any Prize, including income and/or sales taxes, are the sole responsibility of the Winners. If a Winner is a resident of the United States and the value of the prize is $600 or greater, she or he will be issued an IRS 1099 U.S. Tax Form “Miscellaneous Income” for the actual value of the Prize and is advised to seek independent counsel regarding the tax implications of the Prize winnings

  3. ELIGIBILITY: 

    Participant Eligibility.  The Promotion is only open to legal residents of the United States who are at least eighteen (18) years of age at the time of entry.  Entries are limited to individuals only; commercial enterprises and business entities are not eligible.  By participating in the Promotion, each participant accepts the conditions stated in these Official Rules, agrees to be bound by the decisions of Sponsor and warrants that she/he is eligible to participate in the Promotion.  Employees, independent contractors, officers, and directors of Sponsor, affiliates, subsidiaries, advertising, promotion, and fulfillment agencies, and legal advisors, and their immediate family members and persons living in the same household, are not eligible to participate in the Promotion.  THE PROMOTION IS VOID WHERE PROHIBITED OR RESTRICTED BY LAW and is subject to applicable federal, state and local laws and regulations.

    Submission Eligibility.  Submissions that are submitted in connection with the Promotion will only be eligible if such Submission (a) is in English, (b) does not disparage Sponsor or any other person or party affiliated with the Promotion, (c) are submitted during the Promotion Period, (d) fit within Facebook post content length limits, (e) contain only the original content of the participant, and (f) do not contain content that is unlawful, hateful or obscene.  Sponsor reserves the right, in its sole discretion, to disqualify Submissions which Sponsor determines at any time in its sole judgment to fail to meet any of these criteria.

    Entry in the Contest is in no way sponsored, endorsed or administered by, or associated with Facebook. Entrant understands that he/she is providing his/her information to Sponsor and not to Facebook or any other third party. Entrant ensures that participating in this Contest, and, as applicable, receipt of any prize, complies with all laws, rules and regulations of the jurisdiction of which such Entrant is a legal resident.

  4. USE OF CONTENT/SUBMISSIONS.  By submitting Content/Submissions to Sponsor in connection with this Promotion, you automatically represent and warrant that you have the right to grant, and do hereby grant, to Sponsor the paid-up, royalty-free, perpetual, irrevocable, sublicensable, non-exclusive right and license to (a) use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform and display any such Content/Submissions (in whole or in part) worldwide and/or to incorporate all or any portion of it in other works in any form, media or technology now known or later developed for the full term of any patent, trademark, trade secret, copyright or other proprietary rights of any party that may exist in such Content/Submissions; and (b) use the Content/Submissions, including without limitation, the right and license to make, use, sell, offer for sale, and import any products and/or services which practice or embody, or are configured for use in practicing, all or any portion of the Content/Submissions and the right to practice.  Under no circumstances will Sponsor be required to treat any Content/Submissions as confidential.  Sponsor will be entitled to use the Content/Submissions for any purpose whatsoever without compensation to you or any other person.  For the avoidance of doubt, Sponsor will not be liable to you or any other person for any ideas for Sponsor’s business (including, without limitation, product designs or ideas) derived from the Content/Submissions and will not incur any liability as a result of any similarities to the Content/Submissions that may appear in any future products or services of Sponsor.

  5. SELECTION OF WINNERS:  Each week a panel of qualified judges determined by Sponsor in its sole discretion will select the two (2) finalist entrants with the highest-scoring Submission from among all eligible Submissions received by the Weekly Promotion End Date based on the following criteria:

    • creativity/originality (20%)
    • skill (20%)
    • artistic acumen (20%)
    • numbers of likes the post receives (20%)
    • and relevance to the theme of #OneGiantLeap (20%)

    In the event of a tie between two or more entrants, the entrant whose Submission received the highest score for Relevance to Contest Theme, as determined by the qualified judges, in their sole discretion, will be deemed the winner among the tied entrants.

    The six (6) finalists will automatically be entered to win the Grand Prize.  The Entry from the Finalist round that receives the greatest number of likes on Sponsor’s Facebook page during the Voting Period will win the Grand Prize (each producer of such winning Entry a “Grand Prize Winner,” and together with the Finalists, the “Winners”).

    The Finalists and Grand Prize Winner will be notified by Facebook Messenger using the information provided when the participant entered the Promotion, within two (2) days of the Promotion End Date. Such notification shall include instructions for proper acceptance of the prize by the winner.  In the event a winner does not accept a prize, a winner is ineligible, or the prize or prize notification is not deliverable, an alternate winner may be selected.  Sponsor is not responsible for and shall not be liable for late, lost, misdirected or unsuccessful efforts to notify a winner.  The winner agrees to Sponsor’s use of their name, address, likeness, and/or prize information for promotional purposes in any medium without additional compensation to the extent permitted by law.  Where lawful, the winner may be required to sign and return an Affidavit of Eligibility, Release of Liability, and Publicity Release.

  6. CONDITIONS:  Sponsor and Facebook, and its their respective agents, directors, officers, shareholders, employees, insurers, servants, parents, subsidiaries, divisions, affiliates, predecessors, successors, representatives, advertising, promotion, and fulfillment agencies, and legal advisors (the “Released Entities”), are not responsible for, shall not be liable for, and hereby disclaim all liability arising from or relating to: (i) late, lost, delayed, damaged, misdirected, misaddressed, incomplete, or unintelligible entries; (ii) telephone, electronic, hardware or software program, network, Internet, computer or other malfunctions, failures, or difficulties of any kind, whether human or technical; (iii) failed, incomplete, garbled, or delayed computer or e-mail transmissions; (iv) any condition caused by events beyond the control of Sponsor; (v) any injuries, losses, or damages of any kind arising in connection with or as a result of any prize, or any portion thereof that may have been awarded, or acceptance, possession, or use of any prize, or any portion thereof that may have been awarded, or from participation in the Promotion; or (vi) any printing or typographical errors in any materials associated with the Promotion.  Sponsor reserves the right, in its sole discretion, to suspend, modify or cancel the Promotion should any unauthorized human intervention or other causes beyond Sponsor’s control corrupt or affect the administration, security, fairness or proper conduct of the Promotion.  In the event that proper administration of the Promotion is prevented by such causes as contemplated above, Sponsor will pick the winners from all eligible, non-suspect entries received prior to such action.  By participating in the Promotion, participants and winners agree to release, discharge and hold harmless the Released Entities, and all others associated with the development and execution of the Promotion, from any and all losses, damages, rights, claims and actions of any kind arising out of or relating to the Promotion, participation in the Promotion, any prize, or any portion thereof that may have been awarded, and/or acceptance, possession, use or misuse of any prize, or any portion thereof that may have been awarded, including but not limited to statutory and common law claims for misappropriation or participant’s right of publicity.  This Promotion shall be governed by Massachusetts law. 

  7. ARBITRATION AGREEMENTPLEASE READ THIS SECTION CAREFULLY AS IT AFFECTS YOUR RIGHTS.

    1. Agreement to Arbitrate.  This Section 7 is referred to in these Official Rules as the “Arbitration Agreement.”  You agree that any and all disputes or claims that have arisen or may arise between you and Sponsor, whether arising out of or relating to these Official Rules (including any alleged breach thereof), any advertising, any aspect of the relationship or transactions between us, shall be resolved exclusively through final and binding arbitration, rather than a court, in accordance with the terms of this Arbitration Agreement, except that you may assert individual claims in small claims court, if your claims qualify.  Further, this Arbitration Agreement does not preclude you from bringing issues to the attention of federal, state, or local agencies, and such agencies can, if the law allows, seek relief against us on your behalf.  You agree that, by entering into these Official Rules, you and Sponsor are each waiving the right to a trial by jury or to participate in a class action.  Your rights will be determined by a neutral arbitrator, not a judge or jury.  The Federal Arbitration Act governs the interpretation and enforcement of this Arbitration Agreement.

    2. Prohibition of Class and Representative Actions and Non-Individualized ReliefYOU AND SPONSOR AGREE THAT EACH OF US MAY BRING CLAIMS AGAINST THE OTHER ONLY ON AN INDIVIDUAL BASIS AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE ACTION OR PROCEEDING.  UNLESS BOTH YOU AND SPONSOR AGREE OTHERWISE, THE ARBITRATOR MAY NOT CONSOLIDATE OR JOIN MORE THAN ONE PERSON’S OR PARTY’S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A CONSOLIDATED, REPRESENTATIVE, OR CLASS PROCEEDING.  ALSO, THE ARBITRATOR MAY AWARD RELIEF (INCLUDING MONETARY, INJUNCTIVE, AND DECLARATORY RELIEF) ONLY IN FAVOR OF THE INDIVIDUAL PARTY SEEKING RELIEF AND ONLY TO THE EXTENT NECESSARY TO PROVIDE RELIEF NECESSITATED BY THAT PARTY’S INDIVIDUAL CLAIM(S). 

    3. Pre-Arbitration Dispute Resolution.  Sponsor is always interested in resolving disputes amicably and efficiently, and most customer concerns can be resolved quickly and to the customer’s satisfaction by emailing customer support at legalaffairs@whoi.edu.  If such efforts prove unsuccessful, a party who intends to seek arbitration must first send to the other, by certified mail, a written Notice of Dispute (“Notice”).  The Notice to Sponsor should be sent to Woods Hole Oceanographic Institution, 266 Woods Hole Road, Woods Hole, MA 02543-1050, Attention: General Counsel (“Notice Address”).  The Notice must (i) describe the nature and basis of the claim or dispute and (ii) set forth the specific relief sought.  If Sponsor and you do not resolve the claim within sixty (60) calendar days after the Notice is received, you or Sponsor may commence an arbitration proceeding.  During the arbitration, the amount of any settlement offer made by Sponsor or you shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which you or Sponsor is entitled.

    4. Arbitration Procedures.  Arbitration will be conducted by a neutral arbitrator in accordance with the American Arbitration Association’s (“AAA”) rules and procedures, including the AAA’s Supplementary Procedures for Consumer-Related Disputes (collectively, the “AAA Rules”), as modified by this Arbitration Agreement.  For information on the AAA, please visit its website, http://www.adr.org.  Information about the AAA Rules and fees for consumer disputes can be found at the AAA’s consumer arbitration page, http://www.adr.org/consumer_arbitration.  If there is any inconsistency between any term of the AAA Rules and any term of this Arbitration Agreement, the applicable terms of this Arbitration Agreement will control unless the arbitrator determines that the application of the inconsistent Arbitration Agreement terms would not result in a fundamentally fair arbitration.  The arbitrator must also follow the provisions of these Official Rules as a court would.  All issues are for the arbitrator to decide, including, but not limited to, issues relating to the scope, enforceability, and arbitrability of this Arbitration Agreement.  Although arbitration proceedings are usually simpler and more streamlined than trials and other judicial proceedings, the arbitrator can award the same damages and relief on an individual basis that a court can award to an individual under these Official Rules and applicable law.  Decisions by the arbitrator are enforceable in court and may be overturned by a court only for very limited reasons.

      Unless Sponsor and you agree otherwise, any arbitration hearings will take place in a reasonably convenient location for both parties with due consideration of their ability to travel and other pertinent circumstances.  If the parties are unable to agree on a location, the determination shall be made by AAA.  If your claim is for $10,000 or less, Sponsor agrees that you may choose whether the arbitration will be conducted solely on the basis of documents submitted to the arbitrator, through a telephonic hearing, or by an in-person hearing as established by the AAA Rules.  If your claim exceeds $10,000, the right to a hearing will be determined by the AAA Rules.  Regardless of the manner in which the arbitration is conducted, the arbitrator shall issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the award is based.

    5. Costs of Arbitration.  Payment of all filing, administration, and arbitrator fees (collectively, the “Arbitration Fees”) will be governed by the AAA Rules, unless otherwise provided in this Arbitration Agreement.  If the value of the relief sought is $75,000 or less, at your request, Sponsor will pay all Arbitration Fees.  If the value of relief sought is more than $75,000 and you are able to demonstrate to the arbitrator that you are economically unable to pay your portion of the Arbitration Fees or if the arbitrator otherwise determines for any reason that you should not be required to pay your portion of the Arbitration Fees, Sponsor will pay your portion of such fees.  In addition, if you demonstrate to the arbitrator that the costs of arbitration will be prohibitive as compared to the costs of litigation, Sponsor will pay as much of the Arbitration Fees as the arbitrator deems necessary to prevent the arbitration from being cost-prohibitive.  Finally, if the value of the relief sought is $75,000 or less, Sponsor will pay reasonable attorneys’ fees should you prevail.  Sponsor will not seek attorneys’ fees from you.  But, if you initiate an arbitration in which you seek more than $75,000 in relief, the payment of attorneys’ fees will be governed by the AAA Rules.

    6. Confidentiality.  All aspects of the arbitration proceeding, and any ruling, decision, or award by the arbitrator, will be strictly confidential for the benefit of all parties.

    7. Severability.  Without limiting the severability provision in Section 7 of the these Official Rules, if a court or the arbitrator decides that any term or provision of this Arbitration Agreement other than Section 7(b) above is invalid or unenforceable, the parties agree to replace such term or provision with a term or provision that is valid and enforceable and that comes closest to expressing the intention of the invalid or unenforceable term or provision, and this Arbitration Agreement shall be enforceable as so modified.  If a court decides that any of the provisions of Section 7(b) is invalid or unenforceable, then the entirety of this Arbitration Agreement shall be null and void.  The remainder of these Official Rules will continue to apply.

    8. Future Changes to Arbitration Agreement.  Notwithstanding any provision in these Official Rules to the contrary, Sponsor agrees that if it makes any future change to this Arbitration Agreement (other than a change to the Notice Address) while you are a user of the Services, you may reject any such change by sending Sponsor written notice within thirty (30) calendar days of the change to the Notice Address provided above.  By rejecting any future change, you are agreeing that you will arbitrate any dispute between us in accordance with the language of this Arbitration Agreement.

  8. WINNERS LIST:  The first name, last initial, city and state of the Promotion winner(s) and a copy of these Official Rules will be available on-line at the Website on 11:59:59 am EST EST March 9, 2016, and for 90 days thereafter.

  9. SPONSOR:  This Contest is sponsored by Woods Hole Oceanographic Institution, a 501(c)(3) organization. 266 Woods Hole Road, Woods Hole, MA 02543-1050 U.S.A.

  10. NOTICE:  Sponsor reserves the right to prosecute and seek damages against any individual who attempts to deliberately undermine the proper operation of the Promotion in violation of these Official Rules and/or criminal and/or civil law. 

  11. Copyright ã 2016 Woods Hole Oceanographic Institution.  All rights reserved.  Woods Hole Oceanographic Institution and the associated logos are trademarks of Woods Hole Oceanographic Institution.  Any other trademarks in these Official Rules are used for prize identification purposes ONLY and are the properties of their respective owners.