Conference Support

Graphic Services provides audio visual technical support for conference rooms at WHOI. We maintain and troubleshoot equipment in all conference rooms and are generally available to help you plan a conference from a technical viewpoint. If you experience problems in a WHOI conference room, please call us.

Helpful guides:

Audio/VIsual Guide for Redfield Auditorium » Audio/Visual Guide for Clark 507»

Helpful links:

Conference room web site »

To book a conference room »

For still camera loans: contact Dave Gray For video camera loans: contact Matt Barton

For laptop and LCD projectors: contact the CIS Help Desk.

For general information about presenting: Presentations.com

Event Technical Support
Large conferences and seminars with multiple lecturers often need technical organization. Designated speakers have individual technical needs, and each may have an electronic presentation like a PowerPoint file, perhaps a Mac or PC exclusive file, or perhaps a video or DVD, and so on. We handle the technical matters so you can concentrate on other details. Fifteen speakers showing up the day of your seminar needing to download their material is chaos—we've seen it happen. We'll help you manage all conference materials before the event begins so when the conference starts, there won't be any mishaps.

Streaming Video
Streaming video of seminars, lectures or meetings is a popular tool for providing the information to people who couldn't attend your event. We can videotape the event and stream it on the web after the event has happened. For an example click these links:
RealPlayer »
QuickTime »
Windows Media »

Other audio visual services
Equipment loans: slide and overhead/viewgraph projectors, screens, pop-up displays and portable public address systems.

• A/V consulting (recommendations to departments)
• Audio recording of events
• Audio cassette duplication
• Audio cassette to CD
• To create or troubleshoot a PowerPoint file call or email Jack Cook, x4837.

Video conferencing tech support
There are two rooms in Clark set up permanently for Videoconferencing. They're used mainly for broadcasting Joint Program classes to students here at WHOI and at MIT in Boston. They are also available for general use within the Institution and can provide alternatives to expensive travel. Scheduling is done through Academic Programs. Contact Julia Westwater in Academic Programs for more information about using these services. Our role is to ensure proper set up and operation of the equipment before and during these conferencing sessions.

Meet the conference room support staff:

Redfield Auditorium:

Click and drag your mouse over the image to navigate through the room.
VR of Redfield Auditorium by Tom Kleindinst.