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TEMPORARY APPOINTMENTS
The Institution
has a variety of temporary appointments available. For a quick reference
to the similarities and differences, please refer to Appendix
4.
ADJUNCT SCIENTIST:
Scientists
from other institutions, agencies, or industries, who
are of stature equivalent to WHOI Scientific Staff, may
be appointed as Adjunct Scientists while maintaining
their regular employment relationships with their home
institution. An Adjunct appointment attests that the
scientist intends to periodically spend short periods
of time working at the Institution and, both while here
and at their parent institution, to collaborate closely
with members of WHOI’s Scientific and/or Technical
Staffs. This status confers the right to submit proposals
through the Institution, but carries no implication of
tenure and does not include any form of salary support.
Because the objective of an Adjunct appointment is to
facilitate scientific collaboration that would otherwise
be logistically difficult, it is normally reserved for
scientists not located in the area. Adjunct appointments
are for four-year periods and may be renewed.
Process:
The file for an Adjunct appointment contains
the applicant’s curriculum vitae and a written
explanation of the research objectives of the appointment,
comments from WHOI scientists who know and desire
to collaborate with the candidate, a recommendation
from
the Department Chair, and samples of the candidate’s
publications if appropriate. The file is forwarded
to the Director of Research for review. At the discretion of the Director of Research, the file may be distributed to the Department Chairs, the Vice President for Academic Programs, and/or the Vice President for Marine Operations for comment. The
file may be brought to an Staff Council meeting if questions
arise.
The Director of Research makes the final decision and the file is forwarded to the President and Director for information. Once the appointment is approved, the Department completes an authorization
form and forwards it with the file to Human Resources.
The
procedure for renewal is the same as for appointment
of an Adjunct except that a statement of the candidate’s
research objectives does not have to be included.
The memo from the department sponsor of the Adjunct
must include specific information about intended
future collaborations.
Payment:
Although
it is not the intent of an Adjunct appointment to
provide any compensation, there may be rare circumstances when
it is appropriate for an Adjunct to receive pay through
WHOI for short periods of time. In this situation,
the Adjunct becomes a Casual employee (see
Compensation
Procedure for Adjunct Scientists and Oceanographers).
 ADJUNCT OCEANOGRAPHER:
Senior
Technical Staff from other institutions, agencies, or
industries who are of stature equivalent to WHOI Senior
Technical Staff, may be appointed as Adjunct Oceanographers
while maintaining their regular employment relationships
with their home institutions. An Adjunct appointment
attests that the oceanographer intends to periodically
spend short periods of time working at the Institution
and, both while here and at the parent institution, to
collaborate closely with members of WHOI's Scientific
and/or Technical Staffs. This status confers the right
to submit proposals through the Institution, but carries
no implication of tenure and does not include any form
of salary support. Because the objective of an Adjunct
appointment is to facilitate scientific and technical
collaboration that would otherwise be logistically difficult,
it is normally reserved for individuals not located in
the area. Adjunct appointments are for four-year periods
and may be renewed.
Process:
The file for an Adjunct Oceanographer appointment
contains the applicant's curriculum vitae and the
candidate's
written explanation of the research objectives
of the appointment, comments from WHOI Technical
staff and scientists who know and desire to collaborate
with the candidate, a recommendation from the Department
Chair, and samples of the candidate's publications,
if appropriate. The file is forwarded to the Director
of Research for review. At the discretion of the Director of Research, the file may be distributed to the Department Chairs, the Vice President for Academic Programs, and/or the Vice President for Marine Operations for comment. The
file may be brought to an Staff Council meeting if questions
arise.
The Director of Research makes the final decision and the file is forwarded to the President and Director for information. Once the appointment is approved, the Department completes an authorization
form and forwards it with the file to Human Resources.
The
procedure for renewal is the same as for appointment
of an Adjunct except that a statement of the candidate's
research objectives does not have to be included.
The memo from the department sponsor of the Adjunct
must include specific information about intended
future collaborations.
Payment:
Although it is not the intent of an Adjunct appointment
to provide any compensation, there may be rare circumstances
when
it is appropriate for an Adjunct to receive pay
through WHOI for short periods of time. In this
situation, the Adjunct becomes a Casual employee
(see
Compensation
Procedure for Adjunct Scientists and Oceanographers).
GUEST INVESTIGATOR:
Guest Investigator
status may be granted to researchers from other institutions,
agencies or industry who desire to conduct collaborative
research at WHOI. Guest Investigators are not salaried;
rather, these appointments are a courtesy to assist in
collaboration and afford the researcher access to WHOI
facilities and services. Guest Investigators may not submit
proposals through the Institution except as detailed in
the policy Principal
Investigators on WHOI Proposals.
Process:
Guest Investigator appointments are initiated by written request, with
the candidate’s curriculum
vitae and an Authorization
to Invite a Guest Investigator form from the
hosting member of the Scientific or Technical Staff. If the Department
Chair or Center Director
approves the appointment, the materials are forwarded to Human Resources
for review and approval.
The Authorization
to Invite a Guest Investigator form must indicate if the appointment
will have a fixed expiration date or if it is anticipated that there
will be a long-term relationship between the host and the Guest Investigator.
Long-term appointments will not expire, but Human Resources will, on
an annual basis, require the Department Administrator or Manager to confirm
that the relationship still exists. A report of Guest Investigator appointments
is sent by Human Resources to the Director of Research for information
purposes annually.
Payment:
Under special circumstances and with advance approval, Guest Investigators may receive one or more of the following:
- Reimbursement for actual travel expenses (original itemized receipts required)
- Reimbursement for housing rental expenses not to exceed $1,000 per month (original
itemized receipts are required)
- Per diem
of not more than $35/day for all other incidental living expenses.
Any of these
payments are available only to Guests who have a permanent address that
is more than 50 miles from Woods Hole and only when said payments will
assist them in residing in the Woods Hole area during their appointment.
(See
Procedures
for Payment for Guest Investigators and Institution Visiting Scholars.)
A Guest Investigator may be considered for employment via the appropriate employment procedures.
INSTITUTION VISITING SCHOLAR:
Institution
Visiting Scholar status may be granted to senior scholars
from other academic or research institutions to lecture,
interact and collaborate with WHOI staff. Institution
Visiting Scholars are not salaried; rather, these appointments
are a courtesy to assist in collaboration and afford the
scholar access to WHOI facilities and services. Institution
Visiting Scholars may not submit proposals through the
Institution except as detailed in the policy Principal
Investigators on WHOI Proposals.
Process:
Institution Visiting Scholar appointments are initiated by letter request,
with a curriculum vitae of the candidate and an Institution
Visiting Scholar/Guest
Investigator Authorization form from the hosting
member of the Scientific or Technical Staff. With
the approval of the Department Chair or Center
Director, the materials are forwarded to the Director
of Research for final approval. If the appointment
is approved, the Department completes an authorization
and forwards it with the file to Human Resources.
The Authorization Form must indicate if the appointment
will have a fixed expiration date or if it is anticipated
that there will be a long-term relationship between
the host and the Institution Visiting Scholar. Long-term
appointments will not expire, but Human Resources
will, on an annual basis, require the Department
Administrator or Manager to confirm that the relationship
still exists. A report of Institution Visiting Scholar
appointments is sent by Human Resources to the Director
of Research for information purposes annually.
Payment:
Under special circumstances and with advance approval, Institution Visiting Scholars may receive one
or more of the following:
- Reimbursement for actual travel expenses (original itemized receipts required)
- Reimbursement for housing rental expenses not to exceed $1,000 per month (original
itemized receipts are required)
- Per diem
of not more than $35/day for all other incidental living expenses.
Any
of these payments are available only to Institution
Visiting Scholars who have a permanent address that is more than 50 miles
from Woods Hole and only when said payments
will assist them in residing in the Woods Hole
area during their appointment. (See Procedures
for Payment for Guest Investigators and Institution Visiting Scholars.)
An Institution Visiting Scholar may be considered
for employment via the appropriate employment procedures.
MIT/WHOI JOINT PROGRAM GUEST AT WHOI:
This appointment category is reserved for the faculty and key staff of the Massachusetts Institute of
Technology who are active in the MIT/WHOI Joint Program in advising, teaching, governance committees, and key leadership or staff
positions at MIT, and who visit the Woods Hole Oceanographic Institution in such capacities. The eligibility
for the appointment is determined by the Vice President for Academic Programs and Dean at WHOI, upon the
recommendation of the Director of the MIT/WHOI Joint Program at MIT, and in consultation with the appropriate
WHOI Department Chair(s). Appointments are for an initial term of three years, renewable for successive
three-year terms upon determination of continued substantive involvement with the Joint Program.
If, at any time during the appointment, involvement with the MIT/WHOI Joint Program ceases, the appointment
can be ended by the Vice President for Academic Programs and Dean.
The appointment is not salaried; rather, these appointments are a courtesy to
assist in collaboration in education and research activities within the MIT/WHOI Joint Program and
afford the recipient of the appointment access to WHOI facilities and services. Recipients of the
appointment may not submit proposals through WHOI except as detailed in the policy Principal
Investigators
on WHOI Proposals.
Process:
Recommendations for the appointment consist of a letter from the Director of the MIT/WHOI Joint Program at MIT,
with enclosure of the applicant’s c.v. to the Vice President for Academic Programs and Dean at WHOI who will consult
with appropriate department chairs at WHOI prior to authorizing the
appointment and forwarding the appointment materials to WHOI Human Resources.
Payment:
No compensation or reimbursement for these appointments is permitted.
VISITING INVESTIGATOR:
A Visiting Investigator is a salaried,
temporary appointment. The appointment is intended to afford the recipient an opportunity for
temporary collaboration and research with WHOI staff while being supported on funds of the
Department or Center sponsor. The appointment is for a specified period, not to exceed twelve
months and is renewable on a 12-month basis, not to exceed a two-year maximum. It confers
no implication of continued employment or tenure. This appointment may be used temporarily
while materials that are required for regular employment in a posted position are gathered.
Visiting Investigators may not submit proposals through the Institution except as
detailed in the policy Principal
Investigators on WHOI Proposals.
Process:
Visiting Investigator appointments are initiated by a written request from the sponsoring member
of the Scientific or Technical Staff, including the candidate’s curriculum vitae. The file is
forwarded via the Department Chair or Center Director to Human Resources for review and approval.
The Director for Research must also approve the file and the suggested salary before the
appointment is finalized.
Payment:
Salary will be determined based on the type of work being performed compared to other similar positions at the
Institution as well as internal equity factors (education and experience) among incumbents within those positions.
As these positions are temporary, not to exceed twelve months, they are not part of the annual merit
review process.
Visiting Investigators may apply for further
WHOI employment through normal application procedures. Approved by: Robert B. Gagosian, President & Director
Date: June 29, 2004
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