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Workshop Contacts

Exhibitor's Terms and Conditions

Back to Application for Exhibitor Space Print this page

Application Deadline: February 24, 2006

Please sign and either email to jrizoli@whoi.edu or print and fax to 508-457-2194

Terms and Conditions:
  1. Contract: This application, properly executed by the applicant [Exhibitor] shall, upon written acceptance and notification of space assigned by Workshop organizers, identified as Workshop Management throughout this text, constitute a valid and binding contract.
  2. Assignment of Table will be processed in the order of which they are received, and the convenience of the exhibitor. If, after the initial space allocations, an exhibitor desires a change of location, Workshop Management will do all possible to accommodate changes within limits. However, decisions of the space allocations will be final.
  3. Display Table Location: The tables will be located in an open side wing to meeting room. The food and beverages served during the meeting breaks will be set up in a continuation of the side wing, anybody heading to get food or returning with food will pass through the exhibit area which should provide maximum exposure to the exhibits.
  4. Nature of Display: Display will be limited to literature and products that can be place on the 30" x 6' table. Placement of exhibit material on the floor will not be allowed. A standard outlet will be provided for each space. There is no provision for extra services of any type such as lights, power or A/V equipment.
  5. Staffing of Exhibits: Only those representatives who are paid registrants for the Workshop will be permitted to staff the exhibit.
  6. Exhibit Setup and Breakdown:

    Exhibitor Setup: Monday, 13 March, 1-5PM
    Breakdown: Thursday, 16 March, 2PM

    Because these tables will be in the open side wing of the Workshop meeting room, no staffing of the display tables will be allowed during the Workshop Sessions. The Workshop Committee retains the right to maintain standards of appearance and exhibit conduct in the best interest of the Workshop and the Exhibitors.
  7. Compliance: Installation, maintenance, and operation of exhibits will be the sole responsibility of the exhibitor, and exhibitors shall comply with all State, Federal and local laws concerning safety, fires, and health, as well as rules and regulations of the Texas A&M University (TAMU) Conference Center.
  8. Loss or Damage: Workshop and MSC Management assume no liability to exhibitors of any injuries to exhibitors or their employees, or for any damage or loss of property owned or controlled by, or in the custody of, said exhibitor or its employees from any causes whatsoever, and said exhibitor agrees to indemnify and hold harmless the Workshop and Conference Center against any such claims for injury, damage, or loss. It is agreed that said exhibitor assumes all risks and hazards incidental to this exhibit, and hereby waives and releases the Workshop and MSC, their agents and servant of any liability from any and all claims for injuries, damage or loss. TAMU will not be responsible for equipment or materials left in the exhibitor and meeting room area.
  9. Management: Exhibitor agrees that the conditions, rules, and regulations herein stated are made part of this contract, and that said exhibitor agrees to be bound by each and all of the rules and regulations, and that the management shall have the full power to interpret, amend, and enforce all rules and regulations in the best interest of the Workshop, provided that any amendments shall not substantially diminish rights or increase the liability of an exhibitor and written notice is given to exhibitors.

I have read and agree to abide by the Terms and Conditions stated above:

_______________________ _______________________ _________
Name and Title Signature Date



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