Basic Information - Cost Sharing
Policy:
It is the policy of the Institution to make a cost sharing
commitment only when required by the sponsor or by the
competitive nature of the award. The amount of cost
sharing will only be to the extent necessary to meet
the specific requirements of the award.
Definition:
Cost sharing or matching is that portion of the project
costs not borne by the sponsoring agency. A cost sharing
commitment is any amount of cost sharing proposed in
a budget, budget justification, and proposal or accompanying
document signed by an authorized official.
Requirements:
- Costs must be classified and
accounted for as cost sharing when any of the following
conditions exist:
- Cost sharing was included in
a proposal as required, and made part of the award.
- To show the Institutions commitment
in support of the proposed project, cost sharing was
included in the proposal and made part of the award.
- Cost sharing on Federal Awards
must meet the following requirements:
- Allowable in accordance with
the principles of the OMB Circulars
- Are related to the project
objectives
- Are incurred in the same
time frame as the Federal Award
- Are not included as cost
sharing on any other Federally funded award
- Are not paid for by the Federal
Government by another award
- Cost sharing for non federal
sponsored projects will be as required by the
Sponsor.
Statutory Cost
Sharing:
The National Science Foundation requires that each grantee
share in the cost of research projects. The Institution
may meet this statutory requirement by choosing one
of the two alternatives:
By cost sharing a minimum of one percent
of the project costs or by cost sharing a
minimum of one percent of the aggregate costs of all
NSF funded projects that
require cost sharing. (See the NSF Grant Policy Manual,
Chapter III, 330)
Institution Requirements:
Prior to an investigator submitting a proposal that
commits the Institution to cost sharing, s/he must request
the required cost sharing from her or his Department
Chair. The Department Chair will either provide funding
from its Department discretionary funds or forward the
request to the Director of Research Office for approval.
These requests and approvals must be made in writing,
with a copy to the Manager of Grant and Contract Services.
This will avoid a delay of the proposal processing.
Accounting for Cost Sharing:
A separate project will be established within the Institution’s
accounting records to collect the research costs, which
are claimed by the Institution as being its contribution
as cost sharing, as well as records of costs to be paid
by the awarding agency. These records are subject to
reporting and audit.
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