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Conflict
of Interest Procedures
For
Employees:
The
Policy
Statement contains information regarding
unacceptable activities, activities requiring prior approval, and
terms and conditions of disclosure.
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Annual
Reporting
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All
employees
must submit a disclosure report to their Department Chair,
Adminstrative Manager, Vice President, or Executive Committee
of the Board of Trustees, as appropriate, not later than
January 31st for the previous year's activities even if
there were none. Electronic filing is now available at http://www.whoi.edu/hr/coi/.
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Advance
Disclosure
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Anticipated
activities must be reported far enough in advance to allow
time for inquiry and decision.
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Determination
of Conflict of Interest
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Made
by the appropriate Vice President who informs the affected
employee in writing (with a copy to the President & Director)
and informs all appropriate Institution offices
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Conflict
Resolution
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Appeals
are taken to the President & Director who has the ultimate
authority to make a binding and final determination.
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For
Trustees:
A policy
for conflict of interest disclosure by WHOI
Trustees has been adopted by the Board of Trustees. Each Trustee
and Officer (as defined by the Policy) is required to file a statement
annually with the Clerk of WHOI on or prior to March 1.
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Annual
Disclosure
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Forms
and lists of vendors and investment managers will be provided
by the Clerk's office to the appropriate trustees annually
during January.
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Other
Disclosure
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In
the event a new disclosure becomes necessary, a form shall
be filed as the information becomes known.
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