Grants Administrator I

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Position:	Grants Administrator I
Date:	04/94
Position Code:	2424
EEO Code:	227

Job Summary:

As a member of the Grants Administration Team, primarily facilitates the process by which Institution Scientific Staff and other Principal Investigators secure sponsored research funding and ensures compliance with Institution and government pre- and post-funding regulations. As a contributing member of the team, is expected to be committed to the common purpose, performance goals and approach for which the team members hold themselves mutually accountable. The position reports to the Associate Director for Research and performance evaluation will be based on a combination of team success and individual accomplishment.

Requires minimal direction and work procedures are well-defined; unusual and unprecedented situations are referred to senior colleagues for counsel and/or action.

Major Duties:

works closely with colleagues in support of team cross-training to assist in peak load times, during office absences and as a general resource for all users of these services;

works closely with Institution staff involved in sponsored research activities to ensure effective, accurate and efficient procedures;

through internal and external periodic feedback procedures, measures effectiveness of operations and proposes methods for continuous improvement;

through electronic identification of sources, networking and sending out hard copies, assists in identifying funding opportunities, particularly through non-traditional resources, to appropriate staff; resources may be provided from scientific departments (e.g., key word database of scientists' interests);

assists in establishing communicative links with agency representatives and may be expected to travel to Washington, D.C. periodically in support of these efforts;

facilitates preparation of grant and contract proposals, including determining and communicating current requirements to the P.I.'s and assisting in the preparation of forms and formatting, as necessary;

negotiates contractual requirements of awards and contracts on behalf of the Institution and P.I., in accordance with established procedures and regulations, and may be expected to sign/accept same on behalf of the Institution;

facilitates grant/contract tracking and start-up at the Institution, ensuring accurate communication/notification to P.I., department and Controller's staff, as appropriate;

on behalf of P.I.'s and working closely with the Center/Department Administrators, assists in problem solving as related to the obtaining and expending of grants and contracts, such as first-time situations, pre-award and OPAS spending;

facilitates the preparation and submission of final reports and close-out arrangements with funding agencies and in accordance with Institution and agency reporting requirements;

may be expected to facilitate negotiating and processing of Institution sub-contracts;

performs related duties as required.

Desired Education/Experience for Hiring:

College degree preferred with demonstrated skills in at least one of the following areas: sponsored research/grants administration, computer expertise in networking, spreadsheet and database management, scientific literacy, and problem solving/decision making; or college training with two plus years of experience in the above areas. Strong interpersonal, communication and organizational skills essential, along with demonstrated personal initiative and willingness to learn and share the learning.