|
| Position: |
Director of Procurement |
| Date: |
05/07 |
| Position Code: |
2024 |
| EEO Code: |
102 |
Job Summary
The
position reports to the Vice President of Finance and Administration/Chief
Financial Officer. In collaboration with the procurement team, is
directly responsible for establishing, contributing to and continually
improving an efficient and cost-effective process designed to assist
Institution staff in their procurement of goods and services through
an on-line integrated procurement process of Accounts Payable, Purchasing
and Receiving, in compliance with Institution policies and government
regulations. As a contributing member of the team, is committed
to the common purpose, performance goals and approach for which
team members hold themselves mutually accountable. Performance evaluation
is based on a combination of team success and individual accomplishment.
Unprecedented and unusual situations, including complex negotiations,
are handled directly and with full accountability for actions through
exercising independent judgment and discretion appropriate to administrative
managers at this level.
Major Duties
- Clarifies
team purpose and goals; builds team commitment and strengthens
team's collective skills and work approach; ensures that team
members work collaboratively in support of cross-training to
assist in peak load times, during office absences and as a general
resource for all users of these services;
- Develops
and implements short- and long-term procurement strategies designed
to reduce costs and improve quality and service while meeting
Institution goals and objectives and works closely with Institution
staff to ensure these measures are achieved;
- Demonstrates
commitment to customer service, working as part of the team
to ensure the right products are delivered at the right time
and at the right price;
- Through
internal and external periodic feedback procedures, measures
effectiveness of operations, including customer satisfaction,
and proposes methods for continuous improvement;
- Obtains
resources, quotations and secures competitive bids for one-time
goods and services;
- Establishes
and maintains vendor databases and administers assigned categories
and product codes;
- Initiates
and maintains partnerships with external vendors by negotiating
purchase order contracts and subcontracts with appropriate sources
of equipment, supplies, services and travel;
- Protects
Institution resources by establishing policies and procedures
that conform to government regulations;
- Anticipates
Institution needs and requirements by keeping abreast of market
and product trends and developments;
- Negotiates
with vendors for the lowest costs and incentives and analyzes
market price and product mix checks for competitiveness;
- As team
case manager, coordinates the achievement of cost savings through
vendor selections and review, develops favorable contract agreements
and resolves delivery and billing problems;
- Facilitates
the preparation and submission of purchase order contracts and
close-out arrangements with funding agencies and in accordance
with Institution and agency reporting requirements;
- In coordination
with departmental representatives, is responsible for ensuring
that appropriate authorizations and documentation are obtained
for procurement activities;
- Participates
in the design and utilization of Institution administrative
systems to ensure maximum effectiveness; keeps abreast of system
enhancements/potentials and recommends changes as appropriate;
- In accordance
with Institution guidelines, oversees operating budget and is
accountable for team and individual performance and professional
development;
- Performs
related duties as required.
Desired Education/Experience for Hiring
College
degree preferred with at least six to eight years of increasingly
responsible related experience or equivalent education/experience;
must have strong analytical, negotiation, communication and problem-solving
skills, with demonstrated ability to meet goals and deadlines. Computer
networking, spreadsheet and database management experience required,
along with proven organizational and creative skills and a commitment
to work with and support team principles.
Last updated: June 19, 2013 |
