Reimbursement Facilitator

Working Title:	Reimbursement Facilitator
WHOI Position:	Procurement Representative I
Date:	04/04
Position Code:	5700
EEO Code:	228

Job Summary
This position reports to the Reimbursement and Travel Services (RTS) Coordinator. As a member of the Procurement Team is responsible for contributing to and continually improving an efficient and cost effective process designed to assist Institution staff in their procurement of goods and travel related services, in compliance with Institution policies and government regulations. As a contributing member of the team, is committed to the common purpose, performance goals and approach for which team members hold themselves mutually accountable. Unprecedented situations are typically handled directly through exercising independent judgment and discretion; unusual issues are discussed with and/or referred to senior colleagues for counsel and/or action. Some travel required.

Major Duties

Responsible for managing the on-line purchasing card program.
Processes credit card applications and conducts training for both the corporate credit card and purchasing card program.
Handles reconciliations of Airstrip, Pcard, and individual and third party travel accounts as well as distribution of travel statements.
Processes payment via diskette for corporate cards as well as the Pcard download.
Assists with Request for Payments & voucher processes.
Demonstrates commitment to customer service working as part of a team to support science and administration.
Interacts with members of the WHOI community to create and atmosphere of partnership and mutual respect.
Works closely with colleagues in support of team cross-training to assist in peak load times and during office absences.
May perform other duties, as the supervisor may deem necessary.

Job Specifications (Knowledge, skills and abilities normally required for competent performance in the job)
College degree preferred with demonstrated skills in procurement and travel related processes or college training with two plus years of related experience or equivalent education/experience. Must have demonstrated skills with Microsoft Office products and relational databases; demonstrated ability to work effectively and build relationships with department managers and customers; demonstrated problem solving and decision making skills. Strong interpersonal, communication and organizational skills essential, along with demonstrated personal initiative and willingness to learn and share the learning.

Last updated: June 19, 2013

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