Reimbursement and Payable Specialist

Working Title:	Reimbursement and Payable Specialist
WHOI Position:	Procurement Representative I
Date:	07/04
Position Code:	5700
EEO Code:	228

Job Summary
This position reports to the Reimbursement and Travel Services (RTS) Coordinator. As a member of the Procurement Team is responsible for Reimbursement and Travel Services processes, reviewing payment documents for accuracy and completeness, and processing documents for payment.

Major Duties

Audits travel vouchers for compliance to federal and internal policies and enters appropriate vouchers into financial management system.

Prepares and enters non- Purchase Order (PO) related Request for Payments (RFPs), accounts receivable (AR) related invoices, and travel reimbursements into electronic system, as assigned.

Maintains auditable travel records for the RTS Office.

Responds to inquiries from departments regarding payments.

Coordinates travel documents from travel agency to internal travel constituents.

Coordinates vendor database with appropriate internal constituents.

Assists Reimbursement Facilitator with maintaining credit card program.

Builds and maintains teamwork with members of the Procurement department.

May perform other duties, as the supervisor may deem necessary.

Job Specifications (Knowledge, skills and abilities normally required for competent performance in the job)
College degree preferred with demonstrated skills in accounts payable/procurement processes or college training with two plus years of related experience or equivalent education/experience; must have demonstrated skills with Microsoft Office products and relational databases; demonstrated ability to work effectively and build relationships with department managers and customers. Strong interpersonal, communication and organizational skills essential, along with demonstrated personal initiative and willingness to learn and share the learning.

Last updated: February 25, 2013

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