Reporting to the Facilities Director, manages the operations of the Institution's Distribution Center related to external and internal materials movement, including domestic and foreign freight shipments, mail processing, distributing and warehousing, as well as for support of Institution conferences, meetings, special functions and other activities. Manages the operations of the Institution's Food Services (Buttery).
- Manages the daily
work activities of Distribution Center personnel to insure that
material movement is timely, cost-effective and in accordance
with applicable state and federal regulations.
- Manages the daily
work activities of Food Services personnel.
- Hires, supervises
and trains support personnel in accordance with established
Institution policies and procedures; monitors and evaluates
performance and fosters delegation of work tasks.
- Monitors Warehouse,
Shipping, Receiving, Food Services, Building Services and Mail
Room operations; evaluates effectiveness of procedures and provides
- Maintains operations
within budgetary constraints; analyzes costs and implements
cost reduction measures as necessary.
- Coordinates with
scientific and administrative department staff for advance planning
of bookings and cost estimates of materials coming and going
from Institution facilities and ships.
- Maintains current
knowledge of rates, tariffs, Hazmat, import and export regulations
for all modes of the transportation industry including Air,
Ocean, Ground and U.S. Postal service regulations to insure
optimal costs and service.
- Maintains Distribution
Center activity records (including lost/damaged shipments and
employee on-site injuries) as required for insurance documentation
and internal and external reporting requirements.
- Maintains record
of equipment values for material shipped and insured under Institution
policies and provides periodic summary information to Controller's
Office for cost allocation.
- Designs and implements
computer-based operations and reporting systems for Distribution
Center activities and trains other staff in appropriate usage.
- Designs, implements
and schedules both DOT mandated Hazmat training sessions and
Safety training sessions.
- In collaboration
with the Conference Coordinator and Services staff, insures
that manpower and supply commitments are in accordance with
scheduled activities and that conference facilities are appropriately
set up and maintained.
- On an as needed
basis, responds to Institution emergencies and special events
by providing staff and equipment support (e.g., winter storms,
hurricanes, snow plows, electric generators).
- Performs other
duties as required.
Desired Education/Experience for Hiring
degree in Business Administration/Management preferred with more
than ten years of professional experience in material movement/shipping
and receiving or equivalent combination of education and experience.
Demonstrated familiarity with computerized record/inventory systems.
Last updated: February 25, 2013