to a Center Director or Manager, has delegated responsibility for
carrying out the administrative and technical management of the
center or department. May provide input into the formulation of
department policies and procedures. Responsibilities typically include
implementation of center, department and Institution policy, assisting
with preparation and analysis of budgets, administration of personnel
policies and procedures, and other duties delegated by the supervisor.
The position carries some managerial responsibility and requires
a broad range of skills and the exercise of judgment and initiative.
Works in a department of less than 50 employees, guests and students.
- May hire,
train, supervise and mentor department office staff, utilizing
their abilities by delegating effectively.
funding opportunities relevant to the interests of the center's
principal investigators. Maintains repository of same, including
calendar of submission dates. Works with principal investigators
to find the best possible match for their interests.
administrative oversight of the center proposal process. Ensures
that the various agency requirements are met and the appropriate
supporting documentation and boilerplate are included. May be
responsible for review and approval of portions of proposals
prior to submission.
for careful monitoring of grant and contract expenditures for
all center projects. Works closely with the principal investigators
to ensure compliance with specific agency requirements and policies.
May monitor cost sharing requirements and provide periodic reports.
- May serve
as the contact for Program Officers and Managers at the funding
agencies regarding administrative issues of grants and contracts
for principal investigators in the center. May facilitate two
way communication between the agencies and the Institution.
- May have
delegated authority for final approval of purchase requisitions,
travel authorizations and vouchers and payment requests submitted
from the center. May initiate subcontract processes when required.
May have delegated authority to approve some Time Reports submitted
by the center.
data for the preparation of center budgets; projects future
year costs based on center goals, spending history and staff
- May assist
in the coordination of center personnel activities, including
hiring, promotions, evaluations and seeking placement for non-scientific
staff facing funding disruptions. Provides guidance on hiring
practices and procedures.
- May develop
and maintain statistics on center personnel, publications and
as a representative of the center in relations within and external
to the Institution.
with the administrative structure of the Institution to ensure
the center's adherence to Institution policy and procedures.
Interprets and applies Institution, department and center policies
Desired Education/Experience for Hiring
degree in business administration or an area related to the technical
or administrative work of the center, with at least 1 year of directly
related experience at the Institution or similar organization; or
an Associate's degree with 3-5 years of directly related experience;
or equivalent combination of education/experience. Must possess
strong analytical ability and effective communication skills. Must
be a good organizer. In addition to general financial management,
must also possess the specialized technical knowledge required to
manage the administrative services of the particular center and
have demonstrated knowledge of computer processing and modern computer
administrative techniques. Technical or scientific knowledge and
training in fields related to the work of the particular center
are also desired.
Last updated: February 25, 2013