Graduate Admissions and Student Affairs Officer
|| Graduate Admissions and Student Affairs Officer
Reporting to the
Associate Dean, the Graduate Admissions and Student Affairs Officer
serves as a primary contact for applicants, students, and staff on
admissions matters. Is committed to providing a student-oriented
atmosphere, acts as liaison between students and administration,
coordinates student events, and acts as a resource for students
regarding a wide range of issues and concerns.
- Serves as
authoritative source for Joint Program students (and WHOI staff) from
initial contact, application process, to arrival and through
education/research period and graduation.
input of applications, coordinates and attends JP admissions committees
meetings, notifies awarded applicants, coordinates Open House, checks
in new students.
- Organizes and leads new student orientation, including Safety Office seminars.
Administrative liaison for discipline Joint Committees and Education
Coordinators. Includes annual student and advisor progress reports,
faculty and student handbook updates, and attendance at Joint Committee
annual Steinbach Visiting Scholar Program. Includes invitations to
scholars, coordinating visit and lectures, managing budgets.
- Organizes Sea Education Association orientation and cruise for new students.
with Joint Program Student Representatives on monthly basis.
Responsible for annual Student Representative elections. Reports to
VP/Dean and Associate Dean on student life issues. Coordinates with
counterparts at MIT on student life issues.
Responsible for grade collection for courses taught at WHOI and for all
WHOI-advised students and for cross-registered students.
- Manages acceptance of doctoral and master theses, thesis reproduction and distribution.
- Maintains Joint Program degree lists and distributes to WHOI Executive Committee.
- Coordinates and directs annual graduate reception; coordinates Gera Panteleyev Award nomination process.
Acts as a resource to students, helping to resolve conflicts and
concerns in an informal manner, offering as much privacy and
confidentiality as possible. Provides guidance on policies and
procedures regarding issues such as sexual harassment, grade disputes,
- Performs other related duties as the supervisor may, from time to time, deem necessary.
Desired Education/Experience for Hiring
preferred with 3-5 years of experience in a higher education, research
or similar organization or equivalent combination of education and
experience. Work experience dealing with student services preferred.
Demonstrated effective interpersonal, written and organizational skills
essential, along with a proven ability to work independently and under
pressure. Must demonstrate good judgment and discretion and handle
sensitive situations with the appropriate levels of confidentiality.
Computer expertise in spreadsheet and/or database management.
Last updated: February 25, 2013