Human Resources

Family Member's Death

Please accept our most sincere condolences on your loss.  This is a difficult time in your life and we are here to help you.

To report the death of an active employee or dependent or a retiree or a dependent of a retiree, please contact BenefitsQA@whoi.edu within 31 days of the date or death or as soon as possible.  The surviving spouse or eligible dependents of deceased employees and retirees may be eligible for some WHOI benefits. 

Once the death is reported, the benefits information will be reviewed and member of the HR team will reach out to the family to advise on options to continue coverage.  You may be required to complete the Benefits Enrollment & Change form and return it to the WHOI Benefits Team:

  • MS#15
  • Fax: 508-457-2173
  • Email: BenefitsQA@whoi.edu

Please remember to password protect any documents sent via email.  The password should be sent to BenefitsQA@whoi.edu in a separate email.

It is very important to notify the WHOI Benefits within 31 days of any Qualified Life Event, including a death, to make changes to benefits.  Changes must be made within 31 days of the Qualified Life Event or you will not have an opportunity to make changes to your benefits until the next Open Enrollment period for coverage effective January 1st.  

Any change in premium costs will be effective on the first administratively possible pay period following receipt of the Benefits Enrollment & Change form and retro adjustments are not permissible. 



Last updated: December 29, 2016