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Paid Holidays

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Policy Information
  • Issue Date: August 15, 1985
  • Revision Date: December 31, 2009
  • Primary Contact: Schorer, Emily
  • Responsible Member of Directorate: Vice President of Finance & Administration
  • Responsible Office: Human Resources
Policy Statement
The Woods Hole Oceanographic Institution provides payment to all eligible employees for Institution-observed holidays.

Reason for Policy
Eligibility criteria and Institution-observed Holidays must be clearly defined to ensure equitable application of this benefit.

Contents
Policy Information
Policy Statement
Reason for Policy
Who Should Be Familiar With This Policy
Related Documents
Contacts
Definitions
   Regular Full-time Employee
   Temporary Employee
   ?-time Employee
   Half-time Employee
   Pro rata
   Casual Status Employee
   Short-term Disability Income (STD)
   Long-term Disability (LTD)
Overview
   Eligibility
   Institution-observed Holidays


Who Should Be Familiar With This Policy
  • Eligible Employees
  • Managers, Supervisors, and Administrators
  • Human Resources Staff
  • Payroll Staff


Related Documents

Institution Policies Other Documents
Human Resources: Paid Absences Institution Holiday Schedule


Contacts

If you have questions about specific issues or need assistance with the interpretation of this policy, contact:

Human Resources Office
x2253
Payroll Office
x2377


Definitions
These definitions apply to these terms as they are used in this policy.

Regular Full-time Employee An employee expected to work no less than eighty (80) hours per pay period for an indefinite period of time, but at least twelve (12) consecutive months.
Temporary Employee A temporary employee expected to work at least forty (40) hours per pay period with an appointment less than twelve (12) consecutive months. Temporary employees are not eligible for full benefits, but do accrue vacation time, do receive holiday pay, and may charge time to occasional illness.
?-time Employee An employee expected to work at least sixty (60) hours per pay period but less than eighty (80) hours per pay period for an indefinite period of time, but at least twelve (12) consecutive months.
Half-time Employee An employee expected to work at least forty (40) hours per pay period but less than sixty (60) hours per pay period for an indefinite period of time, but at least twelve (12) consecutive months.
Pro rata To divide or distribute proportionally.
Casual Status Employee An employee expected to work less than forty (40) hours per pay period. All Casual employees are classified as non-exempt.
Short-term Disability Income (STD)

Salary continuation for qualified employees who are out of work for more than five (5) consecutive business days due to illness or injury.  The amount of salary continuation is calculated via a formula based on years of service.

Long-term Disability (LTD) Salary continuation at 60% for qualified employees whose illness or injury prevents them from working beyond six (6) months.

Overview
Eligibility All employees in regular and temporary status are eligible.

Employees in ¾ and half-time status will receive holiday payments on a pro rata basis based on status.

Employees in Casual status are not eligible for holiday pay.

Any employee receiving short-term disability or long-term disability income is not eligible for holiday pay.

Any employee who is in an unpaid status is not eligible for holiday pay.
Institution-observed Holidays There are nine (9) Institution-observed Holidays:
  • New Years Day
  • Martin Luther King Jr's Birthday
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans Day
  • Thanksgiving Day
  • Christmas Day
Holidays falling on a Saturday are observed on the preceding Friday. Holidays falling on a Sunday are observed on the following Monday.

Presidents Day is designated as a floating holiday.  With prior supervisory approval, an eligible employee may choose to work on this day and take the equivalent time off on another date.  The Institution is officially closed on Presidents Day, which will affect normal daily services (such as mail delivery, shuttle service, stockroom). 

 

If an employee works on a floating holiday, hours worked are to be listed as regular hours on the timecard.  On the date the employee takes the floating holiday, holiday hours are to be listed on the timecard.  Floating holidays are to be taken in full day increments only.

 

A floating holiday must be taken in the same calendar year that it is earned.  No pay will be given for a floating holiday that is not taken.  Floating holidays may not be rolled over into the employee’s vacation balance.

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Last updated: December 31, 2009
 


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