Director of Research

Data Management and Publishing

Planning the management of your data at proposal time and throughout its lifecycle is becoming increasingly important to funding agencies and is essential to ensure its current usability and long-run preservation and access. Please check the links at left for resources to help in preparing your data management plans.

Developments in Data Publishing and Citation

The MBLWHOI Library continues to be involved in national and international collaborations dealing with best practices and standards for data publication and citation (e.g., Ocean Data Publication Cookbook, 2013 UNESCO Manuals and Guides 64). The Library has developed a workflow and metadata guidelines to deposit datasets in the Institutional Repository (IR), the Woods Hole Open Access Server (WHOAS).  The Library has focused on data associated with articles, but there are also many other datasets in the repository.  Digital Object Identifiers (DOIs) can be assigned making the data citable.  WHOAS datasets are included in Thomson Reuters Data Citation Index. The assignment of DOIs also enabled a partnership with Elsevier.  Article records in ScienceDirect that are related to a dataset in WHOAS display a banner that links to the datasets.  The system works for DOIs assigned to datasets either before or after publication.   Tools and procedures also have been developed to automate the ingestion of deposits from BCO-DMO. The system also incorporates functionality for BCO-DMO to request a DOI from the Library.  This partnership allows the Library to work with a trusted data repository to ensure high-quality data, while the data repository utilizes library services and is assured that a permanent archived copy of the data is associated with the persistent DOI. 

Increased NSF focus on Data Management

The National Science Foundation (NSF) issued a press release describing a decision made at the May 5, 2010 National Science Board meeting to change the implementation of the existing policy on sharing research data. It was decided that around October 2010 all proposals submitted to the National Science Foundation must include a data management plan as a 2-page supplement. Requests to cover costs associated with these data management plans can be included in the proposal budget. This echos actions of other research funding agencies such as NIH, NASA, NOAA, and the EU Commission.

The WHOI directorate reviewed the data management needs of its prinicipal investigators over the summer of 2010 with a goal of producing a data management strategy and set of document templates that can be used in responding to this situation. A proposed set of next steps is found below.

Related Multimedia

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NSF Data Policy

Powerpoint presented to Larry Madin by Ocean Informatics Working Group describing recent (May 2010) changes in NSF's data management policy (and enforcement) strategies.

Status Update: January 11, 2011

The data management survey results were compiled and reviewed by the SACC Ad hoc committee. 

  • Sixty seven people responded to the survey, several indicated they were responding for their group. 
  • The Directorate/Program that is most often submitted to is Ocean Sciences, followed by Marine Geology & Geophysics and Physical Oceanography.
  • The most common place to store data is on a local computer.
  • Less than half of the respondents said they have a plan to manage data collected since 2008. 
  • More than half of the respondents said they would like assistance with a data management plan.

One recurring question was, What is data?  Jen Schopf offers this definition: Data is everything needed to have reproducible science.

Using information from the survey and resources gathered at the Fall 2010 AGU Meeting, we have compiled a checklist to assist with the preparation of your data management plan.  We have also put together a list of additional resources and a list of repositories commonly used by WHOI researchers.

Status Update: October 1, 2010

The new NSF data management plan requirements were published as part of the new NSF Grant Proposal Guide last Friday, October 1. These apply to all NSF proposals submitted after January 4, 2010. More info from NSF, including Frequently asked Questions can be found here -- (includes some FAQs).

Also, Jen Schopf gave a talk in the Redfield Auditorium on Friday October 1. After a short (approx. 15 minute) talk Jen answers questions from WHOI researchers on this topic. See links on the right hand side of this page for more information.

We have extended the deadline for the WHOI data management survey until next Wednesday (October 13). We would really like to get a representative sample of staff so please take the survey if you have not already done so. Thanks!

Related Multimedia

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NSF Data Management Plan Implementation Changes%>

An October 1, 2010 talk by Jen Schopf and associated Q&A session about NSF's new data management plan requirements due to take effect Jan. 4, 2011.

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Last updated: September 6, 2012